Graphic Design Coordinator Job at Volunteer LA in Whittier

Basset Hound Rescue of Southern California (BHRSC) The mission of Basset Hound Rescue of Southern California (BHRSC) is to offer sanctuary, healing and Forever Families to distressed, abandoned, injured or homeless hounds.

Graphic Design Coordinator Position Requirements

Able to design original artwork for postcards, flyers, Basseteer print and e-newsletter, social media and the BHRSC website

Able to create new designs for our resale merchandise

Ability to express your creativity for new ideas and designs.

Ability to work on your own, at your own pace, while being mindful to the needs of others and deadlines

Ability to work under the direction of the BOD and in collaboration with others

21+

Giving Coordinator Hours – this position generally requires 4 to 8 hours a week

Position Requirements – must be very detail oriented, accurate, and become proficient with the donor management software – Donor Snap (DS). Must have excellent interpersonal and written communication skills. Must perform responsibilities with a high level of professionalism, maintain strict confidentiality in regard to donor data, and be attentive to individual donor preferences. The Giving Coordinator must have a detailed understanding of how the donation processing aspect of BHRSC runs and a general understanding of how various coordinators work together to accomplish the organization’s goals.

The Giving Coordinator, in conjunction with the Treasurer, is responsible for the day to day donation related operations of BHRSC

Completes donation related tasks including, but not limited to : Reviewing all incoming donations including cash, check, paypal, credit card, and in-kind

Monitoring donation activity, researching anomalies and seeking clarification to ensure accurate recording and coding in DS

Entering all donations into DS in a timely manner

As appropriate, entering new contacts in DS, donor notes / preferences, affiliations, etc

Arranging for donor thank you calls / cards by BOD for donations of a certain size and note interactions in DS

Responding to donor inquiries and requests

Coordinating in-kind donation pick-ups and logistics as needed

Monitoring the “Pawtomatic” Donor Program and maintaining spreadsheet for tracking

Printing, personalizing, and mailing “Gotcha Day” cards to adoptive families

Printing, personalizing, and mailing Tribute / Special Occasion cards

Assisting with preparation / mailing of holiday cards to top donors

Updating Amazon Wish List upon request

Participating in special projects such as updates to website donor page, drafting special letters, etc

In conjunction with the Treasurer, researching, streamlining, problem solving, and implementing changes to donor related activities

Check and respond to emails at least once per day

Other miscellaneous duties as needed

Recurring

Virtual, Writing

Anytime

Hours – this position generally requires 2-4 hours a week

Position Requirements – The primary responsibilities include assisting the Grant Coordinator with the preparation of proposals and grant applications, and performance of responsible professional and administrative work in researching, identifying, developing and responding to public and private grant opportunities in various areas that directly pertain to BHRSC.

Responsible for helping with the full range of activities required to prepare, submit, and manage grant proposals to foundation and corporate sources

Performs research on prospective foundations and corporations to evaluate prospects for corporate and foundation grants

Understands BHRSC’s history and programs

Complies with all grant reporting as required by foundation / corporate donors

Possesses strong written communication skills; ability to write clear, structured, articulate, and persuasive proposals

Ability to meet deadlines and a sense of urgency

Knowledge of fundraising information sources

Motivated to work autonomously

Sensitivity to meeting income goals

Compassion for basset hound welfare and passion for the basset hound breed and its community

Ongoing

Adults

Individuals

Virtual, Writing

Anytime

Social Media Assistant Hours – this position generally requires 5-7 hours a week

Position Requirements – as part of a team :

Help create / schedule posts for Facebook and Instagram.

Check Instagram daily and engage with comments, tags, messages, and reshare when tagged.

Schedule posts via google calendar for use on Facebook and / or Instagram daily, following BHRSC’s guidelines to keep our pages relevant.

Posts relay information to BHRSC supporters regarding new hounds, all available hounds, hounds needing a foster home, fun stuff, events, info on donating, merchandise, and calls for volunteers.

Watch for ads or unsuitable comments / posts and block as necessary. We don’t tolerate name-calling or negativity on our social media pages.

Work with Social Media Coordinator on fluidity of all platforms.

Knowledge of how social media works and what works best for the different platforms.

Be able to create graphics for social media use and keep the BHRSC branding.

Ongoing

Adults

Individuals

Virtual, Writing

Anytime

Hours – this position generally requires 2-4 hours a week, but can be more during busy hound times or events assisting the Media Coordinator, as needed.

Position Requirements– availability to drive to different vet locations in Orange County for photos and videos of new hounds, understanding of photography and video equipment and online sharing platforms

Ensures photos and / or videos are taken for all new hounds in a timely manner

Uploads and organizes photos and videos on BHRSC Media Google Drive, Google Photos, and Youtube accounts

Arranges photography coverage of events as needed, including hound haul arrivals, Spring Games, and Bids & Bites For Bassets

Ensures photography quality standards and guidelines are followed

Edits video footage into compilations as needed

Light editing of photos and videos as needed

Provides photos / videos for special projects as needed

Ongoing

Adults

Virtual, Skills-based, Project-based

None

Hours – this position generally requires 2-4 hours a week, but can be more during busy hound times or events

Position Requirements – availability to drive to different vet locations in Orange County for photos and videos of new hounds, understanding of photography and video equipment and online sharing platforms

Ensures photos and / or videos are taken for all new hounds in a timely manner

Uploads and organizes photos and videos on BHRSC Media Google Drive, Google Photos, and Youtube accounts

Arranges photography coverage of events as needed, including hound haul arrivals, Spring Games, and Bids & Bites For Bassets

Ensures photography quality standards and guidelines are followed

Edits video footage into compilations as needed

Light editing of photos and videos as needed

Provides photos / videos for special projects as needed

Ongoing

Adults

Hours – this position generally requires about 5 hours a week and will report to the Behavior Coordinator.

Position Requirements – The Behavior Coordinator evaluates potential behavior issues in new hounds at BHRSC using the SAFER assessment tool. They must be organized and a good communicator and able to check and respond to emails at least once per day. More than basic knowledge of dog behavior is a plus.

Schedule, perform, and input SAFER assessments for hounds who arrive at BHRSC prior to moving to their foster or forever homes, as applicable

Travel to our four vet locations (Mission Viejo, Lake Forest, Orange, and Huntington Beach) to perform the assessment in a timely manner (within a few days of a hound’s arrival), as applicable

Maintain a spreadsheet tracking behavior evaluations and behavior cases, as applicable

Upload and share videos on Google Drive, share treatment plans, collect hound updates, and communicate relevant info to the BHRSC team as needed, as applicable

Review owner surrender request forms and ask relevant behavior questions when necessary, as applicable

Support fosters and adopters by educating, providing guidance, and helping with behavioral issues, as applicable

Follow up with fosters for hounds on a behavior hold to monitor progress and determine when a hound can be adopted, as applicable

Assist fosters / adopters to find a certified dog trainer for their hound if needed, as applicable

Recurring

Adults

Hours – this position generally requires about 5 hours a week

Position Requirements – The Behavior Coordinator evaluates potential behavior issues in new hounds at BHRSC using the SAFER assessment tool. They must be organized and a good communicator and able to check and respond to emails at least once per day. More than basic knowledge of dog behavior is a plus.

Schedule, perform, and input SAFER assessments for hounds who arrive at BHRSC prior to moving to their foster or forever homes

Travel to our four vet locations (Mission Viejo, Lake Forest, Orange, and Huntington Beach) to perform the assessment in a timely manner (within a few days of a hound’s arrival)

Maintain a spreadsheet tracking behavior evaluations and behavior cases

Upload and share videos on Google Drive, share treatment plans, collect hound updates, and communicate relevant info to the BHRSC team as needed

Review owner surrender request forms and ask relevant behavior questions when necessary

Support fosters and adopters by educating, providing guidance, and helping with behavioral issues

Follow up with fosters for hounds on a behavior hold to monitor progress and determine when a hound can be adopted

Assist fosters / adopters to find a certified dog trainer for their hound if needed

Ongoing

Adults

Graphic Design Coordinator Experience with creating and uploading graphics. graphic design. Print design, Computers Media and Broadcast helps.

Hours – this position generally requires 5 hours a week (may require more during events and newsletter production)

Position Requirements

Able to design original artwork for postcards, flyers, Basseteer print and e-newsletter, social media and the BHRSC website

Able to create new designs for our resale merchandise

Ability to express your creativity for new ideas and designs.

Ability to work on your own, at your own pace, while being mindful to the needs of others and deadlines

Ability to work under the direction of the BOD and in collaboration with others

Ongoing

Adults

Basset Hound Rescue of Southern California 27th Annual Spring Games April 13th, 2024 - Need Volunteers 27 th Annual Spring Games

Volunteers needed for our event on April 13, 2024. Volunteers needed anywhere from setting up, volunteering in one of our many booths and / or breaking things down at the end of the event. FOOD; BHRSC Merchandise; Huge Raffle; Vendor Village; Hound Crafts Booth; Center Ring Competitions and much MORE

Executive Committee (EC) – this position requires participation in quarterly team meetings (January, April, July, October) to provide position related updates to the BHRSC team. All Committee members are encouraged to support the organization by volunteering at Spring Games held annually each Spring and Bids & Bites For Bassets held annually in the Fall.

Hours – this position generally requires 5-10 hours a week

Position Requirements – makes a year round effort to communicate, publicize, and promote the mission and activities of BHRSC to the public using their PR or advertising experience, organizational skills, and exceptional communication skills.

Build and maintain strong relationships with journalists and local media outlets

Develop new awareness campaigns for BHRSC

Write press releases for BHRSC events and fundraisers

Engage the media in coverage of BHRSC events and campaigns

Maintain BHRSC’s positive image in the media

Ongoing, Recurring

Adults

Writing, Project-based

HOUND HAUL COORDINATOR HOUND HAUL COORDINATOR

Associate Executive Committee (AEC ) – participation in quarterly team meetings (January, April, July, October) is welcome, but optional. All Committee members are encouraged to support the organization by volunteering at Spring Games held annually each Spring and Bids & Bites For Bassets held annually in the Fall.

Hours – this position generally requires 10 hours at a time, when the Hound Haul arrangements are being made

Position Requirements – must be detail oriented and able to think through and follow-up on logistics of travel arrangements

organize long distance transports known as “Hound Hauls”

work with the BHRSC Transportation Coordinator to recruit teams of transport volunteers

arrange the van rentals

arrange for volunteers to get transport supplies including crates, collars, leashes, harnesses, ID tags, etc.

arrange for transport team lodging

arrange a receiving team at the arrival destination

coordinate with the foster and adoption teams to arrange homes upon arrival

monitor progress during the hound haul by staying in touch with transport drivers and update the receiving team

stay in contact with our Oklahoma rescue partner to keep a list of incoming hounds in between Hound Hauls

work with the BHRSC Grant Writer and local businesses to facilitate funds to cover Hound Hauls

Ongoing, Recurring

Adults

Phone Calling

On-site

EVENT COORDINATOR EVENT COORDINATOR

Executive Committee (EC) – this position requires participation in quarterly team meetings (January, April, July, October) to provide position related updates to the BHRSC team. All Committee members are encouraged to support the organization by volunteering at Spring Games held annually each Spring and Bids & Bites For Bassets held annually in the Fall.

Hours – this position generally requires 5-10 hours a week, but requires more the closer it gets to the events

Position Requirements – organizational and event planning skills toward the execution of BHRSC’s two major fundraising events : Spring Games and Bids & Bites For Bassets

Assemble and oversee a volunteer planning committee for Spring Games and Bids & Bites For Bassets

Track and maintain event budgets

Track and maintain donation spreadsheets

Facilitate content distribution to other BHRSC team members for graphics, social media, PR, tickets, and community emails as requested

Recruit vendors and prize donations

Use online event software

Apply for event permits when needed

Schedule and host virtual planning committee meetings

Arrange for set up and breakdown of events

Explore alternative event venues as needed

One-time, Ongoing, Recurring

Adults

Virtual, Writing, Project-based

On-site

Ensures photos and / or videos are taken, processed, and distributed for all new hounds.

Occasional

Adults

Individuals

Virtual

On-site

Primarily responsible for responding to new volunteer applications and inquiries, and for keeping our volunteer roster up-to-date.

Occasional

Adults

Individuals

Virtual, Physical, Event support

On-site

Bids & Bites for Bassets Coordinator Responsible for overseeing the planning and execution of our annual Bids and Bites for Bassets held in October in Orange County, with the help of a planning committee.

Occasional

Adults

Individuals

Virtual, Physical

On-site

Spring Games Coordinator Responsible for overseeing the planning and execution of our annual Spring Games held in the spring in Irvine, with the help of a large planning committee.

Occasional

Adults

Individuals

Virtual, Physical

On-site

How you help

As an all-volunteer run organization, we would not exist or continue to save hounds without the love, compassion, and hard work of our volunteers. Dedicating your time to the hounds is enormously rewarding because the hounds allow you to become part of their journey to their forever homes.

About us

Basset Hound Rescue of Southern California goes the extra mile to ensure that each hound gets the personalized care essential for starting their new life! Hounds come to BHRSC for many different reasons. The lucky ones lived with loving families but were surrendered due to family hardship. Some are found abandoned and wandering the streets tired and hungry, while others are rescued from shelters where they are slated to be euthanized. Once the rehabilitation process is complete, we take care to match the hounds with loving forever families that will lavish them with the love and affection that every hound deserves. We work to raise funds to save as many basset hounds in Southern California as possible and constantly strive to grow our network of volunteers and foster homes.

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