Manager, Administrative Operations

Current Employees :

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The Office of the Vice Provost for Research & Scholarship has a great job opportunity for an Administrative Manager reporting to the Vice Provost for Research & Scholarship to work at the University of Miami.

The Administrative Manager leads the broad scope of executive level administrative support activities communications and special projects for the Vice Provost for Research and Scholarship (VPRS). Responsible for executive support schedule management travel arrangements information preparation communications and event and special project management. The role requires excellent organization prioritization coordination and communication skills and the ability to deliver high quality work show good judgement and apply initiative.

CORE JOB FUNCTIONS

Executive Administrative Management :

• Manages VPRSs calendar and approves / declines meeting requests on behalf of the VPRS to ensure schedule is aligned to meet upcoming deadlines and / or priorities.
• Prioritizes meetings for VPRS to include the rescheduling and / or cancellation of other high-level meetings.
• Manages VPRSs travel arrangements and budget ensuring appropriateness and thoroughness of arrangements.
• Independently creates memos reports presentations timelines and documents for distribution to members of various departments or meetings on behalf of the VPRS.
• Ensures VPRS is prepared for meetings and / or presentations and is kept abreast of important information prior to any meetings / conference calls.
• Prepares support materials for meetings including agendas list of participants background documents and follows up on directives.
• Collaborates with administrative department heads to prepare presentations and provide background research for various meetings and projects.
• Composes and prepares confidential correspondence and other documents required by the Vice Provost; follows-up on all correspondence that requires answers responses and written replies.
• Reviews outgoing correspondence for VPRS approval and alert writers to any conflicts or departures from policies or the supervisors viewpoint.
• Contacts or responds to contacts from high-ranking individuals inside or outside the institution.
• Uses independent judgement to respond on behalf of the VPRS ensuring the confidential handling of information correspondence and communications including incoming outgoing and electronic communications on behalf of VPRS.
• Responsible for alerting and briefing the supervisor on emerging issues initiatives and projects and provides status reports on an ad hoc basis.
• Completes and / or submits various University forms including expense reports requisitions purchase orders and work orders.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Communications Support :

Event and Project Support :

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. This role offers hybrid work schedule flexibility generally allowing for remote work the majority of the week depending on business needs as determined by your manager.

CORE QUALIFICATIONS

Education :

Bachelors degree preferred.

Experience :

Minimum 6 years of relevant experience. Minimum 10 years of relevant experience preferred.

Knowledge Skills and Attitudes :

Any relevant education certifications and / or work experience may be considered.

The University of Miami is recognized as one of the nations premier research institutions and academic health systems and is among the largest employers in South Florida.

With more than 20000 faculty and staff the University is committed to excellence and guided by a mission to positively impact the lives of students patients and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values the University community works together to build an environment defined by purpose collaboration and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status : Full time

Employee Type : Staff

Required Experience :

Manager

Key Skills

Business,Clerical,Account Payable,Administrative Skills,Time Management,Data Entry,office supplies,Accounting,Project Management,Administration Office,Management skills,Account Receivable,Administrative Operations,Problem Solving Skills,Statistics

Employment Type : Full-Time

Experience : years

Vacancy : 1