Executive Assistant to the Diocesan Bishop

Executive Assistant To The Bishop

A diverse and welcoming community rooted in faith, service, and tradition. We support 24 worshipping congregations and many ministries across Utah and northern Arizona. Guided by our mission to proclaim the Gospel and serve our neighbors, we are seeking a highly organized, mission-driven professional to serve as Executive Assistant to the Bishop.

The Executive Assistant to the Bishop provides vital administrative and operational support to the bishop. This role ensures the smooth, efficient operation of the bishop's office by managing schedules, communications, and correspondence, and coordinating key diocesan events and activities. The position requires discretion, professionalism, and the ability to learn the Episcopal Church's structure, traditions, and mission.

Key Responsibilities :

• Administrative Leadership Manage the Bishop's calendar, correspondence, and communications.
• Arrange pre-visitation meetings with churches, educate them on the Bishop's Customary, and coordinate the completion of forms for Official Acts of the Bishop, such as confirmations.
• Travel & Event Planning Coordinate diocesan visitations, retreats, ordinations, annual convention, and national / international travel.
• Financial Support Work with accounting to reconcile expenses, manage payments, and oversee office processes.
• Community Engagement Facilitate partnerships with faith groups, civic leaders, and interfaith organizations.
• Special Projects Support clergy transitions, diocesan committees, and community initiatives.
• Provide administrative support, including taking and producing minutes, and collaborate with leadership on monthly Diocesan Council and Executive Committee meetings, as well as quarterly Perpetual Trust meetings.
• Assist the CTO's Office to : Coordinate convention committees, produce bishops' timeline and deliverables, and prepare the bishop's Convention Script.
• Take and transcribe Convention minutes.
• Collect and manage Parish reports.
• Liaison to Bishop's Executive Secretaries Team (B.E.S.T. - Church-wide network)