Accounting Clerk

Office Coordinator/Administrator

Colleen McAuliffe from Robert Half is seeking an Office Coordinator/Administrator for a Consumer Products business. The Office Coordinator plays a key role in ensuring smooth day-to-day office operations while providing critical administrative and sales support. This position serves as a central point of coordination between internal teams, new hires, and the sales organization. The ideal candidate is highly organized, proactive, and thrives in a fast-paced, collaborative environment.

Key Responsibilities

• Office & Administrative Operations
• Manage front office operations, including phones, mail, office supplies, and vendor coordination
• Maintain organized digital and physical filing systems
• Support leadership with scheduling, meeting coordination, and general administrative tasks
• Assist with internal communications and office-wide initiatives
• Sales & Internal Support
• Provide administrative support to the sales team, including order processing, documentation, and CRM updates
• Prepare sales materials, presentations, proposals, and internal reports
• Act as a liaison between sales, operations, and customer service to ensure timely follow-up and execution
• Track sales requests and ensure deadlines are met
• Sample Program Management
• Manage the company's sample inventory, including tracking, replenishment, and organization
• Coordinate sample requests, shipments, returns, and documentation
• Maintain accurate records of sample usage and availability
• Partner with sales and operations to ensure samples are delivered on time and in alignment with sales priorities
• New Employee Onboarding
• Coordinate onboarding logistics for new hires, including workspace setup, equipment, system access, and welcome materials
• Partner with HR and hiring managers to ensure a smooth and consistent onboarding experience
• Serve as a point of contact for new employees during their first weeks

Requirements

• 2+ years of experience in office coordination, administrative support, or sales support roles
• Strong organizational and time-management skills with high attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office and/or Google Workspace; CRM experience a plus
• Ability to manage multiple priorities and work independently
• Professional, service-oriented mindset with a team-first attitude

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans.