FERMILAB Administration Support Specialist (PFRAKP1)

FERMILAB Administration Support Specialist (PFRAKP1)

ProSidian seeks a FERMILAB Administration Support Specialist (PFRAKP1) (CONUS - Batavia, IL, 60510 (Remote) | Senior Consultant - Time and Materials) to support an engagement for the Fermi Research Alliance, LLC (FRA) Proton Improvement Plan II Project (PIP-II) at The Fermi National Accelerator Laboratory, located just outside Batavia, Illinois, near Chicago, IL. Fermilab is a Department Of Energy (DOE) National Laboratory specializing in high-energy particle physics. This facility is operated by The Fermi Research Alliance, LLC (FRA) Maintenance & Operation Contractor for Fermilab as a partnership of the University of Chicago and the Universities Research Association (URA). This position will be based near Batavia, IL and can reside or office within 50 miles of Fermilab.

Under general supervision and based on significant knowledge of the Laboratory's procedures and the operations of the area to which assigned, provide specialized Administration Support Specialist support and performs moderately complex duties, tasks, and assignments that are broad in nature, non-routine, and diversified exercising a moderate degree of independent decision-making and problem resolution. As an Administration Support Specialist in the Fermilab Proton Improvement Plan II Project (PIP-II) you will:

We aspire to build and enhance an exceptional and diverse team of high-achievers who always put mission and the spirit of service first. This position aligns with functional/technical service requirements and client engagements in the Energy, Resources, & Industrials Client Industry Sector - Energy, Infrastructure, & Environment: Tailored Solutions To Meet Global Needs And Manage Resources across Energy, Infrastructure, & Environment In A Changing Environment.

FERMILAB ADMINISTRATION SUPPORT SPECIALIST TASKS

• Abide by and is responsible for performing all duties in accordance with all environmental, health and safety regulations and practices pertinent to this position.
• As a member of the Administrative Support Staff you may be asked to, but is not limited to:
• Engage in effective communication with other administrative personnel and/or subject matter experts.
• Maintaining Data Integrity with the ability deploy independent decision-making skills based on a set of prescribed procedures.
• Other duties assigned appropriate to the job level
• Performing duties and tasks that are non-routine and highly detail oriented - the work can be moderately complex and will require data consistency.
• Prepare Purchase orders in the Oracle eBusiness Suite Application
• Prepare to act as a back-up for other admins out on leave or who may be working on priority assignments
• Providing support into our FAMIS CMMS system by entering and maintaining work order related details
• The work can be moderately complex and will require data consistency
• Track 'time away' requests
• Validating time entered in our KRONOS timekeeping system
• Work in the spirit of providing Service to our external customers as well as our internal staff.
• Work within a team to strive for continuous improvement Duties and Responsibilities

WHAT YOU NEED TO SUCCEED:

• Abide by and is responsible for performing all duties in accordance with all environmental, health and safety regulations and practices pertinent to this position.
• Ability to recognize data inconsistencies
• Ability to research solutions to data inconsistencies
• Ability to work independently with minimal supervision
• Accuracy and attention to detail
• Administrative and customer service experience
• Good verbal and written skills
• Knowledge of basic Procurement Process
• Knowledge of Facility Maintenance activities
• Proficient in Office 365 tools Microsoft Word, Excel, Outlook

ADMINISTRATION SUPPORT SPECIALIST QUALIFICATIONS

• Accuracy and attention to detail
• Ability to recognize data inconsistencies
• Ability to research solutions to data inconsistencies
• Ability to work independently with minimal supervision
• Administrative and customer service experience
• Good verbal and written skills
• Knowledge of basic Procurement Processes
• Knowledge of Facility Maintenance activities
• Proficient in Office 365 tools Microsoft Word, Excel, Outlook

MINIMUM REQUIRED EDUCATION AND EXPERIENCE:

• High School Diploma and 3+ years of experience.
• Associates degree is desirable.

RELOCATION ASSISTANCE:

• Relocation Assistance is not available for this position

HUMAN FACTORS - PHYSICAL ACTIVITY AND WORK CONDITIONS:

• Mental concentration, Sitting, Standing, Tight Work Schedule, Visually Demanding
• U.S. Citizenship Required - You must be a United States Citizen
• Excellent oral and written communication skills (This employer participates in the e-Verify program)
• Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe)
• All ProSidian staff must be determined eligible for a 'Facility Access Authorization' (also referred to as an 'Employment Authorization') by the USG's designated Security Office.
• Other Requirements and Conditions of Employment Apply
• May be required to complete a Financial Disclosure Statement
• Must be able to submit to and qualify for varying levels of background investigative requirements, up to a Top Secret or 'Q' clearance.

CORE COMPETENCIES:

• Teamwork ability to foster teamwork collaboratively as a participant, and effectively as a team leader
• Leadership ability to guide and lead colleagues on projects and initiatives
• Business Acumen understanding and insight into how organizations perform, including business processes, data, systems, and people
• Communication ability to effectively communicate to stakeholders of all levels orally and in writing
• Motivation persistent in pursuit of quality and optimal client and company solutions
• Agility ability to quickly understand and transition between different projects, concepts, initiatives, or work streams
• Judgment exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications
• Organization ability to manage projects and activity, and prioritize tasks

OTHER REQUIREMENTS:

• Business Tools understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
• Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors
• Curiosity the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together
• Humility exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference
• Willingness - to constantly learn, share, and grow and to view the world as their classroom

BENEFITS AND HIGHLIGHTS:

• Competitive Compensation: Pay range begins in the competitive ranges with full Gold Level (Tier 1) Group Medical Benefits, Pretax Employee Benefit Plan, plus performance incentives
• Group Health Insurance Health Benefits: Group Health Insurance Including Medical, Dental And Vision Insurance: Contributions are deducted from pay on a Pretax basis - Employee and family coverage is available with employer contribution of 50% of Employee (only) premiums under the Health and Vision Plan through Blue Cross Blue Shield NC (Blue Options Medical Plan Code: PB07840 / Metallic Level: Gold - - bcbsnc.com)
• 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement. Eligible employees can make before-tax contributions to the 401(k) Retirement Savings Plan to help you save for retirement. Contributions are deducted from pay on a pretax basis. A wide range of investment options are available with a personal financial planner available to assist you.
• Vacation And Paid Time Off (PTO)