Contract / AIA Billing Specialist

Who We Are

Company Overview :

At Encore Fire Protection, we are proud to be the east coast's largest full-service fire protection company, serving over 90,000 customers from Maine to Louisiana. With a team of over 2,200 dedicated employees, we provide innovative, customized fire suppression, fire sprinkler, and fire alarm solutions that protect lives and properties every day. Our goal is to deliver superior experience to those who trust us to safeguard what matters most. We are passionate about continuous growth, innovation, and maintaining a culture that thrives on success and commitment to safety. Our mission? To be the best fire protection company the industry has ever seen.

Position Overview :

Encore Fire Protection is seeking a Contract Billing Specialist to join our high-performing finance team at our Pawtucket, RI headquarters . This is a great opportunity for a detail-oriented professional with strong experience in AIA and construction billing to thrive in a dynamic, fast-paced environment.

As a Contract Billing Specialist, you will take ownership of the full billing cycle for a portfolio of over 80 active construction projects, ensuring accurate and timely invoicing. You'll serve as the key point of contact between our internal project teams and external clients, playing a vital role in ensuring financial accuracy and customer satisfaction.

Encore Fire Protection is a leading full-service fire protection company serving the Northeast from Maine to Louisiana. With over 2,000 employees and 50,000+ customers, our mission is to save lives and protect property through exceptional fire suppression, sprinkler, and alarm systems. If you're ready to be part of a rapidly growing team with a passion for purpose and results, we want to hear from you.

Responsibilities :

• Prepare and submit monthly AIA billing forms (G702 / G703) with accuracy and compliance.
• Generate customer invoices through intercompany billing software.
• Oversee billing for a portfolio of 80+ construction projects.
• Partner with project managers and clients to resolve billing discrepancies and streamline processes.
• Set up and maintain construction project records in SAGE, including contract changes and supporting documentation.
• Review contracts to extract critical billing details, terms, and line items.
• Manage lien waiver preparation and tracking (conditional, unconditional, and final).
• Monitor collections on outstanding invoices and follow up on retention and change order approvals.
• Track and verify Certificates of Insurance (COIs) for all relevant projects.
• Audit project completions to ensure accuracy in billing and collection of retainage.

Qualifications :

What We Offer : At Encore, we're all about creating a culture where success is celebrated. We recognize that our work makes people's lives safer, and we reward those who contribute to our growth. Here's what you can expect :

Encore Fire Protection is an Equal Opportunity Employer.

Encore Fire Protection is an E-Verify Employer.

As an EEO / AA employer, Encore Fire Protection considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.

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