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Bilingual HR Assistant
Bilingual HR AssistantGraham Personnel Services • Greensboro, North Carolina, United States
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Bilingual HR Assistant

Bilingual HR Assistant

Graham Personnel Services • Greensboro, North Carolina, United States
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  • [job_card.full_time]
[job_card.job_description]

Graham Personnel Services is seeking a Bilingual HR Assistant for a growing company in the Triad!

Temp to hire opportunity

$25 / hr

Bilingual in Spanish

The HR Assistant will support the HR department in a variety of tasks, including data management and reporting, onboarding and employee support, timekeeping and payroll, employee engagement, administrative support, communication, and coordination.

Data Management and Reporting :

  • Maintain and update the Data Validation Spreadsheet on a weekly basis, ensuring accuracy and completeness.
  • Prepare and send reports to the finance department as needed.

Onboarding and Employee Support :

  • Conduct New Hire Orientation sessions.
  • Assist individual employees with onboarding processes, particularly for temp-to-perm conversions.
  • Enter onboarding information into ADP and coordinate with IT and facilities for new hire setup.
  • Manage I-9 maintenance, review, and upload on ADP for E-verify.
  • Support managers with internal interviews.
  • Address employee concerns, discrepancies, and questions, helping them find solutions.
  • Timekeeping and Payroll :

  • Add employees into the Paylocity timeclock system.
  • Update timecards in Paylocity, addressing missing punches and coding errors.
  • Collaborate with Payroll to resolve discrepancies and ensure accurate payroll processing.
  • Employee Engagement and Events :

  • Plan and organize employee engagement activities and monthly birthday celebrations.
  • Create, lead, and organize employee engagement activities, agendas, and videos monthly.
  • Coordinate and take headshots for badges, the org chart, and the intranet.
  • Administrative Support :

  • Manage confidential information and support investigations as needed.
  • Assist with departmental transfers, pay rate changes, shift changes, and title changes.
  • Handle the distribution of paychecks to in-house employees and mail them out to offsite employees.
  • Coordinate and schedule appointments, meetings, and conferences.
  • Prepare and distribute internal and external correspondence.
  • Communication and Coordination :

  • Communicate updates, changes, and rules to supervisors, managers, and leads.
  • Collaborate with various departments such as Recruitment, Payroll, Benefits, and IT to ensure efficient office operations.
  • Provide support as an interpreter in any situation as required.
  • Send out all Team Sense notifications.
  • General Administrative Duties :

  • Manage and organize office files, documents, and records.
  • Greet and assist visitors, ensuring a positive first impression.
  • Coordinate and schedule appointments, meetings, and conferences.
  • Prepare and distribute internal and external correspondence.
  • Qualifications :

    Education : High school diploma or equivalent; Bachelor’s degree in Human Resources, Business Administration, or related field preferred.

    Experience : Previous experience as an HR Assistant or relevant human resources / administrative position.

    Skills :

    Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

    Excellent organizational and time-management skills.

    Strong communication and interpersonal skills.

    Ability to handle data with confidentiality.

    Familiarity with HR software and databases, particularly Paylocity, is a plus.

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