Payroll Specialist

Milliner Talent Solutions is one of Indiana's finest Accounting, Finance, Human Resources, Administrative and Customer Service staffing and recruiting firms. As specialized recruiters, we conduct searches for every imaginable accounting, finance, human resources, administrative and customer service function at every level. We distinguish ourselves with the one-on-one relationships we develop with everyone we serve. Our past and future growth is as strong as the partnerships we build with our candidates and clients. Our clients are currently seeking experienced Payroll Specialists to support their growing organizational needs. These opportunities are full-time, fully on-site, and may be temporary, temporary to hire or direct-hire. A Payroll Specialist is responsible for processing payroll accurately and on time, maintaining employee payroll records, and ensuring compliance with federal, state, and company regulations. This role requires strong attention to detail, confidentiality, and the ability to work efficiently in a fast-paced environment. Payroll Specialist Essential Functions: Payroll Processing: Prepare and process payroll for hourly and salaried employees on a weekly or biweekly basis. Review timesheets, verify hours worked, and ensure accurate calculations for regular, overtime, and special pay. Enter and update employee payroll information, deductions, garnishments, and direct deposit details. Reconcile payroll reports and ensure all entries align with company records. Compliance and Accuracy: Ensure payroll practices comply with federal, state, and local wage and hour laws. Process tax withholdings, benefit deductions, and other mandatory adjustments. Maintain confidentiality and protect employee payroll data at all times. Identify discrepancies or errors and resolve issues promptly. Record Keeping and Reporting: Maintain accurate payroll records, employee files, and documentation. Prepare payroll summaries, audit reports, and other required documentation for leadership or accounting departments. Assist with year-end processes including W-2 distribution, tax forms, and reconciliations. Respond to employee inquiries regarding pay, taxes, PTO balances, and payroll policies. System and Software Management: Utilize payroll software and HRIS systems to process payroll and update information. Troubleshoot basic system issues and coordinate with IT or vendor support when needed. Assist with system upgrades, testing, or process improvements. Communication and Support: Provide timely and professional support to employees with payroll-related questions. Collaborate with HR, accounting, and management to ensure accurate employee setup and payroll changes. Communicate clearly regarding deadlines, pay schedules, and policy updates. Performance and Quality: Meet payroll deadlines consistently while maintaining accuracy. Follow all established payroll procedures to ensure efficient workflow. Participate in quality checks and audits to maintain high standards. Training and Development: Participate in ongoing training to stay current on payroll laws, software changes, and industry practices. Apply feedback from supervisors to improve accuracy and efficiency. Stay informed on regulatory updates affecting payroll processing. Collaboration: Work closely with HR and accounting teams to coordinate employee information and financial accuracy. Assist with special projects, audits, or process improvements as needed. Share insights on recurring issues or opportunities to streamline payroll processes. Qualifications: High school diploma or equivalent required; additional coursework in accounting or business is preferred. 1+ years of experience in payroll processing or a related administrative or accounting role. Proficiency with payroll systems, HRIS platforms, and Microsoft Office Suite. Strong attention to detail and ability to work with numerical data accurately. Excellent communication skills and ability to handle confidential information. Strong organizational and time-management abilities in a fast-paced environment.