Philanthropy Specialist

Northern Light Health

Department: Foundation

Position is located: Northern Light Maine Coast Hospital

Work Type: Full Time

Hours Per Week: 40.00

Work Schedule:

Summary:

The Philanthropy Specialist supports the philanthropic efforts of Northern Light Blue Hill Hospital and Northern Light Maine Coast Hospital by managing donor and prospect relationships, coordinating signature fundraising events, and cultivating meaningful community and corporate partnerships. Reporting to the Director of Philanthropy for Blue Hill and Maine Coast Hospitals, this role provides vital administrative, operational, and project management support to advance annual fundraising goals.

Responsibilities:

• Manage a personal portfolio of donors and prospects, supporting cultivation, solicitation, and stewardship activities.

• Develop effective strategies to meet KPI and fundraising goals.

• Conduct donor visits, prepare customized cultivation strategies, and assist in developing proposals for priority hospital initiatives.

• Maintain accurate donor records, moves management activity, and contact reports in the donor database.

• Build and steward relationships with corporate partners, community groups, and emerging prospects to support fundraising priorities.

• Coordinate partnership activities, recognition opportunities, and engagement events.

• Represent philanthropy at local community meetings and partner events to enhance visibility for both hospitals.

• Lead the planning, management, and execution of annual fundraising events.

• Develop event timelines, budgets, sponsorship outreach, and logistics plans. Coordinate vendors, volunteers, promotional needs, and post-event stewardship. Track event performance and recommend improvements.

• Recruit, coordinate, and steward event volunteers and committee members.

• Serve as a liaison between volunteers, Foundation colleagues, and hospital leadership.

• Ensure timely donor acknowledgment, stewardship, and communication of impact.

• Work with Foundation and Marketing and Communications colleagues on donor communications, event materials, and digital outreach.

• Support daily philanthropic operations including gift processing coordination, supply management, donor services, and project logistics.

• Other Duties

Other Information:

• Experience supporting donor cultivation and stewardship; exposure to major gift fundraising a plus.

• Demonstrated experience supporting or coordinating fundraising events.

• Strong organizational, communication, and interpersonal skills.

• Ability to manage multiple priorities, work independently, and collaborate with donors, volunteers, clinicians, and community partners.

• Proficiency with donor management systems; Raiser's Edge preferred and experience with Canva, design platform.

• Ability to travel regionally to support donor meetings, events, and community engagement.

• Ability to work as a team member and maintain flexibility in working non-business hours and weekends to achieve donor satisfaction and program integrity.

• Ability to prioritize work, multi-task in a time constrained environment, and meet deadlines.

• Strong analytical, critical thinking, and problem-solving skills.

• Results driven with the ability to meet program fundraising goals and individual metrics.

• Ability to successfully cultivate and steward relationships with external and internal Audiences.

• Possess a current driver's license and must have reliable vehicle for travel throughout the State of Maine.

• Flexibility working occasional weekends, evenings, or holidays.

Competencies and Skills

• Achieves Results: Sets high standards for their own outcomes and seizes opportunities to engage others towards objectives. Consistently moves forward with direct actions in order to attain or exceed objectives. Manages their own time effectively to accomplish assigned tasks. Successfully prioritizes multiple projects and duties as needed.

• Acts Strategically: Creates effective plans that anticipate future consequences and opportunities and is able to connect the day to day operations to longer-term objectives, shifts in the industry, and system goals.

• Demonstrates Adaptability: Learns quickly when facing a new problem or unfamiliar task; is flexible in their approach with changing priorities and ambiguity. Manages change effectively and does not give up during adversity. Capable of changing one's behavioral style and/or views in order to attain a goal. Absorbs new information readily and puts it into practice effectively.

• Demonstrates Emotional Intelligence: Exhibits a high level of self-awareness, self-management, other awareness and relationship management. Conducts themselves in an empathic, appropriate way, with a sense of humor and stimulates a collaborative work environment. Is respectful of the attitudes, feelings, or circumstances of others and aware of the influence of their own behavior on them. Is aware of relevant social, political, system, and professional trends and developments and uses this information for the organization's benefit.

• Develops Self and Others:Takes responsibility for engaging in professional self-development activities and programs. Strives to gain insight into their own values, strengths and weaknesses, interests and ambitions and takes action in order to enhance competencies and skills when possible. As a leader, encourages and guides employees towards growth opportunities to enhance performance and help them reach goals. Reviews and analyzes employees' strengths and weaknesses to distinguish their talents and development needs, and to ensure they are enhanced appropriately.

• Effectively Communicates: Listens, speaks and writes appropriately, using clear language. Communication methods are fitting to the message(s), audience, and situation and follow-ups are regular and timely. Shows that important (non-) verbal information is absorbed and understood and asks further questions to clarify when necessary. Expresses ideas and views clearly to others and has ability to adjust use of language to the audiences' level.

• Exercises Sound Judgment & Decision Making: Understands and processes complex information, which allows for appropriate and accountable conclusions. Does not react too quickly or slowly. Balances facts, goals, and potential approaches taking the appropriate criteria into account. Makes active decisions and commits oneself by communicating confidently and respectfully.

• Fosters Innovation: Employs and encourages the use of meaningful creativity in solving challenges. Proactively identifies opportunities and uses new approaches to enhance processes, systems and services. When appropriate, suggests or initiates new strategies, products, services, and markets.

• Influences and Inspires: Builds enthusiasm and commitment among others to move in a desired direction and models it personally. Creates a compelling vision of success that motivates workplace initiative and energizes others to follow. Provides direction and guidance to encourage cooperation between team members in order to attain an objective. Has the ability to appropriately influence others' actions and decisions with and without express authority.

• Spreadsheet application with the ability to use calculations, formulas, graphing tools, pivot tables, and a macro programming.

• Word processing, spreadsheets, data entry, database experience and other computer related skills.

• Email application with the ability to manage email as well as calendars, managing tasks and contacts, note taking, journaling, and web browsing.

• Presentation software with the ability to create presentations with the ability to incorporate animation, audio, video, time delays, as well as designing themes and variants with animations and effects.

• MS Teams

• Word process application with the ability to create and edit documents, format, use tables, apply footnoting, create table of contents and mail merge techniques.

• Seeks Process Improvement & Applies System Thinking: Possesses and gains insight into situations, problems and processes. Understands the interconnection between organizational elements. Deconstructs problems and systematically investigates the various components. Considers the impact of actions on the entire process/system. Detects problems and opportunities, recognizes important information, and links various data to trace potential causes and relevant details.

• Serves Others: Strives to understand, meet and exceed the expectations and requirements of internal and external customers which may include the people and communities in our service areas. Develops and maintains relationships, alliances and coalitions within and outside the organization and leverages them in order to obtain information, support, and promote cooperation and collaboration.

• Utilizes Resources Effectively: Understands how to get the most out of available resources and uses cost-benefit thinking in decision-making and in setting priorities. Monitors and analyzes resource usage to identify and eliminate areas of waste and maximize resources. As a leader, defines targets and provides appropriate means; oversees progress and makes adjustments when necessary. Appropriately delegates work, sets clear direction and manages workflow and time.

• Zoom

• Behaves with Integrity and Builds Trust: Acts consistently in line with the core values, commitments and rules of conduct. Leads by example and tells the truth. Does what they say they will, when and how they say they will, or communicates an alternate plan.

• Cultivates Respect: Treats others fairly, embraces and values differences, and contributes to a culture of belonging, empowerment, and cooperation.

• Fosters Accountability: Creates and participates in a work environment where people hold themselves and others accountable for processes, results and behaviors. Takes appropriate ownership not only of successes but also mistakes and works to correct them in a timely manner. Demonstrates understanding that we all work as a team and the quality and timeliness of work impacts everyone involved.

• Practices Compassion: Exhibits genuine care for people and is available and ready to help; displays a deep awareness of and strong willingness to relieve the suffering of others.

Education

• Required Bachelor's DegreeBachelor's degree and five years of fundraising/development/data integrity or similar customer service experience or a minimum of nine years of fundraising/development/data integrity or similar customer service experience required.

Required Experience

• 5 year/years of Relevant Work Experience

Working Conditions

• Need to travel to perform responsible duties

Brewer, Maine, Corporate Office, Cianchette, Foundation, Finance, Human Resources, Legal Services

Position Philanthropy SpecialistLocation Req ID 86239