Manager, Grants Management

Job Title

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share : equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location : 601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening : Regular

Time Type : Full time

Scheduled Weekly Hours : 40

Department : 400626 Psychiatry M&D Research

Work Shift : UR - Day (United States of America)

Range : UR URG 113 H

Compensation Range : $37.12 - $55.68

Responsibilities

General Purpose : Manages grants management staff as well as pre-award and post-award processes for large and diverse volume grant portfolios (including NIH, DoD, SAMHSA, HRSA, OMH across all Department divisions and missions). Supervises and mentors Grants Management Specialists on the team. Develops proposal budgets and produces financial reports (trend reports, etc.) required to monitor the financial health of research projects and other grants within the Department of Psychiatry. Works with PIs to manage project finances. Establishes grant accounts, oversees purchasing and research staffing, and monitors grant expenditures to ensure compliance with sponsor regulations. Works closely with Psychiatry Finance and Research Leadership to initiate, develop, monitor and communicate finance policies and procedures within Psychiatry Research. Resolves complex problems or problems where precedent may not exist.

Essential Functions :

• Supervises and mentors Grants Management Specialists to ensure that grant project needs are met and that expenses and processes comply with sponsor regulations, University policy, and Department processes.
• Develops proposal budgets and oversees awarded budgets for research and other grant activities.
• Reviews monthly reconciliation reports, assesses trends and notes problems to be resolved, works with PIs to manage expenses and operations.
• Monitors and controls spending against all sponsored research grants with the use of UR based financial systems.
• Reviews and adjusts faculty and staff effort on grants based on actual effort and University effort reporting requirements.
• Creates financial reports based on sponsor requirements.
• Reviews out-of-award expenditure provides analysis and guidance to reduce.
• Works with PIs on progress report submissions, extension requests, amendments and processing close out of clinical trials or grants. Liaises with ORPA and ORACS to ensure appropriate setup and closeout of Psychiatry awards
• Manages purchasing on grant portfolios, including analyzing all expenses for allowability and University compliance.
• Oversees approval of grant and grant-related expenses through workday, pcard, purchasing and other Uniyersity systems.
• Ensures that purchases align with allowability of each grant, university processes, appropriate PI and Departmental approvals.
• Problem solves as needed to meet PI / project needs.
• Provides training and guidance to Research Administration, Trainees and Faculty (both within and outside Psychiatry as projects require) on systems related to grant submission, purchasing and award management.

Other duties as assigned.

Minimum Education & Experience

Knowledge, Skills and Abilities

Licenses and Certifications

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military / veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.