Tech Procurement/Project Spec

Who We Are

Charter Schools USA (CSUSA) is one of the largest and highest performing education management companies in the United States, proudly serving over 82,000 students in over 150 schools in four states. Founded by Jonathan Hage in 1997, CSUSA's mission is a Relentless Commitment to Student Greatness in School and in LifeTM. CSUSA provides an academically rigorous education to students equipping them with real world readiness, prepared for college or career after graduation. With an unwavering dedication to the success of students from every background, CSUSA is closing the gaps in achievement and opportunity, keeping our promise of Strong Minds, Good HeartsTM.

Job Purpose

The Technology Procurement & Project Specialist supports the planning, sourcing, and execution of technology initiatives across the CSUSA network. This role combines technology-focused procurement expertise, project management coordination, and oversight of the E-Rate funding process. Working under the direction of the Procurement Manager, the Specialist ensures that technology purchases, contracts, and projects are delivered on time, within budget, and in compliance with regulatory and program requirements.

How You Will Impact Education

• Procurement & Vendor Management
• Lead sourcing and purchasing of technology hardware, software, and services in coordination with IT and Finance.
• Conduct market research and vendor analysis to ensure competitive pricing, quality, and adherence to technical standards.
• Develop bid specifications and coordinate RFP/RFQ processes for technology initiatives.
• Review vendor contracts and quotes for accuracy, compliance, and financial alignment.
• Collaborate with Accounts Payable, IT, and Procurement to resolve invoice or PO discrepancies.
• Maintain documentation on procurement activity, vendor performance, and contract renewals.
• E-Rate Program Management
• Coordinate all aspects of the E-Rate application cycle (Forms 470, 471, 486) in collaboration with Finance and IT.
• Track program deadlines, eligibility, and funding commitments; prepare reports for leadership.
• Support competitive bidding, documentation retention, and compliance with all E-Rate regulations.
• Serve as point of contact for E-Rate vendors and the Universal Service Administrative Company (USAC).
• Align technology procurement activities with CSUSA's technology plan and long-term infrastructure goals.
• Technology Project Coordination
• Partner with IT and school operations teams to plan and track technology deployments and upgrades.
• Manage project timelines, budgets, and deliverables using project management tools.
• Maintain project documentation, meeting notes, and action logs to ensure accountability and transparency.
• Communicate project status, risks, and updates to stakeholders in a clear and timely manner.
• Identify process improvements and propose technology or workflow enhancements.

Required Qualifications and Skills

• Strong understanding of procurement principles, contract management, and vendor negotiations.
• Familiarity with technology hardware/software categories and industry trends.
• Knowledge of E-Rate program requirements (Category 1 and 2).
• Demonstrated project management ability, including scheduling, prioritization, and follow-through.
• Exceptional organization and documentation skills.
• Strong analytical, problem-solving, and communication abilities.
• Proficiency with Microsoft Office Suite and project management platforms (e.g., Monday, Asana, or Smartsheet).
• NetSuite experience preferred.

Job Requirements

• Bachelor's degree in business, supply chain, information technology, or related field preferred.
• Minimum 3--5 years of experience in procurement, project coordination, or technology operations.
• Experience managing E-Rate or federally funded programs preferred.
• Project management certification (CAPM, Prosci, or equivalent) a plus.
• Ability to travel to schools or vendor sites as required.

Work Environment

Usual office working conditions with occasional travel within or outside the state. Light work: exerting up to 20 pounds of force occasionally, and/or up to 10 pounds frequently as needed.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

FLSA Overtime Category

Job is exempt from the minimum wage and overtime provisions of the Fair Labor Standards Act.