Marina Admin Manager - Sunset Harbor (Massapequa)

Suntex Marinas is a high- company investing exclusively in niche mixed-use marinas and their related operating platforms. We have acquired, developed, and operated over 70 full-service marinas which include retail spaces, office buildings, resorts, hotels, and restaurants.

The Marina Administrative Manager is the liaison between the Property, Accounting, and Operations, and is critical in maintaining accurate financial records at the properties. The Marina Administrative Manager must be able to work collaboratively with the General Manager at the Property and the Regional Controller and is responsible for organizing all revenue and accounts payable data which feeds into the Companys accounting system.

The Marina Administrative Manager is an excellent communicator and provides the highest level of customer service in a friendly, helpful manner while remaining practical, efficient, and accurate. The Marina Administrative Manager projects a professional company image through all types of interaction and is able to seamlessly work in a fast-paced environment under pressure while juggling time sensitive tasks.

DUTIES AND RESPONSIBILITIES :

• Provides timely and accurate assistance with processing and confirming all components of the monthly financial statement to ensure a timely month end close
• Ensure complete and timely processing of all end of day procedures
• Assists with and tackles any assigned special ad hoc projects
• Oversees the processing and reconciling of daily deposits (ACH, cash, credit card, and checks)
• Provides timely updates and reporting to the Regional Controller as requested for KPIs (Key Performance Indicators)
• Ensures all invoices are accurately coded and submitted for timely processing and recording
• Works with the property leadership team to ensure timely tracking of expenses
• Assists in maintaining accurate financial and marina information to assist with the property forecasting process
• Provides General Manager with necessary financial information, daily sales, monthly revenue, etc.
• Monitors accounts receivable and ensures all accounts receivable accounts are current while performing necessary collection procedures to maintain a current status on all accounts
• Collaborates with the Companys Human Resources department to ensure accurate and timely hiring, onboarding, promotions, employee changes, and terminations
• Works with Human Resources to serve as the liaison to ensure employees have ADP access for the purpose of managing their ADP account and for the upkeep of records, benefits access, etc.
• Works with Payroll to ensure timely and accurate processing of payroll, as requested
• Ensures adherence to departmental and / or Operations policies, procedures, and practices
• Assists with the tracking, updating, and collection of all contracts, insurance, and registrations, as requested
• Assists with customer questions as it relates to the marina, contracts, billing, insurance, etc.
• Maintains monthly billing and record keeping for customers
• Works with vendors as needed to order property supplies, retail items, materials, and uniforms, as requested
• Reviews all new slip storage and boat club contracts, as applicable, for accuracy and billing
• Maintains responsibility for all inventory including inputting, quarterly inventory counts, inventory adjustments, and adding inventory
• Supports the General Manager and Home Office as it relates to tracking initiatives and property related information
• Assumes all other duties and responsibilities required or as assigned by management

EDUCATION AND EXPERIENCE :

WORKING CONDITIONS / PHYSICAL REQUIREMENTS :