Junior Clerk

Junior Clerk

The Metropolitan Transportation Commission (MTC) is the transportation planning, financing, and coordinating agency for the nine-county San Francisco Bay Area. MTC is the federally designated Metropolitan Planning Organization (MPO) and the state designated Regional Transportation Planning Agency (RTPA) for the nine-county San Francisco Bay Area. MTC is committed to being an equitable and inclusive workplace. MTC provides services to the Association of Bay Area Governments (ABAG). For more information about MTC, visit www.mtc.ca.gov.

Under general supervision by the Principal Clerk, the Junior Clerk is expected to perform complex administrative and legislative work in connection with the activities of various committees run by ABAG or MTC, and to perform other duties as assigned by the Supervisor. The position interacts with agency commissioners and board members, government officials, business, and community leaders, and with all agency staff. The successful candidate will have the ability to communicate with tact, use discretion, and maintain confidentiality; and have a desire to be a part of a busy executive administrative team, serving the agency's leadership and coordinating with the agency's clerk functions.

Essential Duties & Responsibilities

Specific tasks and duties include, but are not limited to, the following :

• Facilitate MTC Committee meetings, ABAG Board meetings, or special meetings; record and transcribe minutes of the proceedings using Granicus and other applicable software
• Advanced knowledge of Brown Act requirements for public meetings
• Compose the minutes of the meetings; condense and paraphrase discussion to include relevant material and accurately report proceedings
• Review all documents in which action has been taken to ensure the documentation is complete, and the vote is accurately recorded on motions and legislation; document any corrected or additional reports as necessary
• Work with the committee meeting Chairs to ensure the existence of a quorum
• Assist in updating resolutions for approval with Project Managers and other agency staff
• Keep the resolution log updated so that there is an accurate reporting of actions taken
• Assist in the facilitation of all standing and special committee or board meetings
• Supporting travel and training events for the Board and Commission members
• Correspondence assistance and filing
• Agenda Materials tracking, routing, approval and posting per Brown Act guidelines
• Relationship administration
• Coordinating work with agency leaders, supervisors, and staff
• Coordinating with the General Counsel's Office and agency staff on Freedom of Information Act (FOIA) Requests from the public and other agencies
• Interpreting Board and Commission By-Laws and policies, rules, and regulations in response to inquiries that often require the use of independent judgment and the understanding of policies and procedures
• Interacting with government officials, commissioners, representatives from business and community organizations, the public, and all levels of personnel
• Composing and processing a variety of letters, reports, forms, and other documents
• Assisting with and administering special projects
• Coordinating specific projects, including fostering cooperative working relationships with civic groups, inter-governmental agencies, and agency staff
• Perform other job-related tasks and duties as needed or assigned by the Section or Supervisor.

Qualifications

Knowledge, Skills, and Abilities

The ideal candidate will have the following knowledge, skills, and abilities :

Knowledge of :

Ability to :

Skill to :

Minimum Qualifications

Any combination of training and experience that would provide the required knowledge, skills, and abilities listed. A typical way to obtain the required qualifications would be :

Education and Experience : Equivalent to completion of the twelfth (12

th

) grade and six (6) years of increasingly responsible administrative or secretarial experience.

License : Possession of a valid California Class C driver's license and a safe driving record as this position may require driving for MTC business purposes.

Preferred Qualifications

Important Information

Employment Requirements Successful completion of a background check, professional references and the Employment Eligibility Verification Form I-9.

The Human Resources Department will make reasonable efforts in the recruitment or skills assessment process to accommodate applicants with disabilities. If selected for an interview or testing, and you require accommodation, please notify the Human Resources Department when confirming your interview or test.

If you need technical assistance with your on-line application, please contact Applicant Support at (855) 524-5627, available from 8 : 00 AM to 5 : 00 PM (PST), Monday through Friday, excluding holidays.

All MTC employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.