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Administrative Coordinator
Administrative CoordinatorThe Planet Group • Cambridge, MA, United States
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Administrative Coordinator

Administrative Coordinator

The Planet Group • Cambridge, MA, United States
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  • [job_card.full_time]
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Job Description

Job Title : Administrative Coordinator

Location : Cambridge MA

Contract length : 3 mo

Schedule : 11 : 00 AM - 7 : 00 PM, Monday - Thursday, 9 : 00 AM - 5 : 00 PM, Friday (In between semesters, the hours are 9 : 00 - 5 : 00 Monday - Friday)

Pay : $30-35 per hour W2

Administrative Coordinator Qualifications :

  • Strong written and verbal communication skills
  • Comfort with Microsoft Office suite of products (Word, Excel, Outlook), Google Suite of applications (Docs, Sheets, Slides) and web-based applications such as Asana and Sumac
  • Previous customer service experience
  • Previous experience working with elementary school students and / or families helpful

Major Areas of Responsibility :

  • Overseeing and supporting students as they engage in learning through the Mentoring program by, for example, assisting with technology use and troubleshooting.
  • Organizing logistics for the mentoring program and youth programing events, including : mentor-mentee matching, schedule management, room / space reservations, supply procurement, communication with program participants, coordination with program participants and internal and external constituents, A / V support, and food ordering.
  • Supervising and guiding undergraduate mentors during mentoring sessions.
  • Implementing administrative systems / procedures to support programs.
  • Providing plant, garden and invertebrate animal care.
  • Overseeing systems for collecting and maintaining program and scholarship applications, event registrations, program databases, and event / program attendance.
  • Managing data related to program / event participation including gathering information from multiple sources to prepare schedule and ad hoc reports that identify trends.
  • Preparing and maintaining programs records to ensure compliance with University requirements and / or government regulations.
  • Oversee a safe and risk-free atmosphere for children, staff and community members.
  • Scheduled responsibility for supporting general Ed Portal operations; including supporting set up and clean-up of programs, answering phones, and managing the front desk.

    • The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it's from an official Planet domain (@theplanetgroup.com or @launchcg.com) - and not a domain with an alternative extension like .net, .org or .jobs.

    The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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    Administrative Coordinator • Cambridge, MA, United States

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