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Litigation Legal Assistant
Litigation Legal AssistantAdams and Reese • Jacksonville, FL, US
Litigation Legal Assistant

Litigation Legal Assistant

Adams and Reese • Jacksonville, FL, US
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Adams and Reese LLP is seeking a team-oriented, tech savvy, self-starter who is inquisitive and client focused to support litigation attorneys in the office.

Responsibilities:

  • • Strong verbal and writing skills; wants to be part of a client focused team helping clients handle legal issues. • Capable of performing a variety of clerical and administrative duties using various computer programs typically related to a litigation practice by assisting attorneys in a supportive role.

Responsibilities:

  • • Prepares, processes, and proofreads legal documents; Mails, faxes, copies, and/or arranges for delivery of documents to clients, witnesses, opposing counsel and court officials; • Maintains filing systems, control records and indexes using moderate independent judgment; • Data management including time entry, document databases, email and hard copies; • Coordinates and participates in document production; • Obtains information using the Westlaw and Lexis systems; • Communicates with clients, court personnel, experts, attorneys and others via telephone, email, in person, and in writing, obtaining and giving information as directed; • Assists with trial preparation including preparation of trial books, exhibits, etc.; • May transcribe dictation from dictating machine, as required by the supervising attorney(s); • Maintains supervisor(s) calendar electronically and/or manually by scheduling appointments and critical dates and keeping supervisor posted of same; • Opens and closes files, and maintains client and business files by filing and retrieving materials as required; • Screens phone calls; records and delivers messages and provide callers with information as authorized by attorney; • Makes travel arrangements through the Firm’s designated Travel Agency; • Prepares and edits client invoices for billing purposes; • Enters and maintains attorneys’ time sheets, as required; • Performs related duties as assigned.

Minimum Acceptable Qualifications:

  • • Bachelor’s Degree preferred. • 5+ years of legal secretarial experience in a related area of law. • Ability to type 65 wpm – excellent spelling, punctuation and grammar required and knowledge of legal terminology.
  • May be required to know real estate closing procedures and terminology. • Competent in the use of computers and Microsoft Office Word, Excel, Power Point and Microsoft Outlook. • Excellent organizational skills and people skills. • Ability to effectively communicate both orally and in writing.

Additional Desirable Qualifications:

  • • College degree • Paralegal skills Working Conditions: This position requires sitting for long periods of time while operating a computer.
  • At times, employees are required to work in excess of the normal work schedule, particularly during trial preparation.
  • Employees in this position must be mobile, have the ability to type with both hands, bend, and have ability to lift and carry files weighing approximately 10-15 lbs.
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Litigation Legal Assistant • Jacksonville, FL, US

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