Facilities Coordinator

We are seeking a dedicated and skilled Facilities Coordinator to join our dynamic team. The ideal candidate will play a crucial role in ensuring our facility operates at the highest levels of efficiency and safety. The responsibilities include a combination of routine maintenance, system troubleshooting, and project support within our facility. The Facilities Coordinator will be responsible for supporting & scheduling both preventative and corrective maintenance of both hard and soft services. These include HVAC, MEP systems, Janitorial, Security, Life-Safety & Site Services. Participation in EHS initiatives is expected as well as being an ambassador of safety throughout the facility. The successful candidate will have an eye for detail and the ability to diagnose problems quickly, ensuring minimal downtime and a seamless workflow. This role requires collaboration with multiple departments to optimize facility operations and adhere to safety regulations. As a Facilities Coordinator, you will not only contribute to the upkeep of the physical environment but also ensure that all operational standards are met, fostering a productive and safe workplace for all employees.

Responsibilities

• Assist in evaluation of service contracts as well as schedule against F&E calibration and PM schedules.
• Coordinate with external contractors for specialized maintenance and repair tasks.
• Conduct inspections of facility systems to identify any repairs or upgrades needed.
• Assist in troubleshooting mechanical, electrical, and plumbing issues as they arise.
• Maintain and purchase lab & facility consumables, chemicals, and supplies inventory
• Maintain accurate records of maintenance activities, repairs, and inspections in CMMS
• Generate historical reports and develop KPI’s for monthly, quarterly, annual dashboards as well as predictive maintenance scheduling purposes.
• Maintain & participate in CAPA’s and RCA’s following failure modes around the facility
• Assist in implementing safety procedures and ensure compliance with regulatory standards in facility operations
• Support Shipping & Receiving function, partnering with AP on a regular basis to ensure onsite chain-of-custody through full payment/reimbursement is done proficiently
• Assist with property management upgrades and contractors as well as supporting external agency audits and inspections for compliance and permitting needs
• Support Office services varying needs and requirements
• Support EHS policy generation, deployment and awareness to build up the culture of safety in all parts of the facility.
• Assist in building & sustaining Facilities OpEx budget
• Assist in managing Capital Projects coordination of vendors, budget and any delays that can arise in a timely manner
• Familiarity with BMS and troubleshooting required
• Possess the flexibility to perform miscellaneous job-related duties as assigned, supporting the broader goals and needs of the facilities group

Requirements

• High school diploma or equivalent; technical certifications or an associate degree in a related field nice to have.
• Proven experience in facility maintenance or a related technical role.
• Strong knowledge of HVAC, electrical, plumbing, and mechanical systems.
• Strong planning ability, excellent judgment, and clear communication of directions required.
• Projects support: include planning, budgeting, contractors, minor construction oversight, reporting, compliance, and commissioning.
• Ability to lead and direct outside vendors with professionalism; experience in working with outside contractors.
• Ability to read and interpret technical documents, schematics, and manuals.
• Excellent problem-solving skills with a proactive approach to maintenance issues.
• Ability to work independently and as part of a team in a fast-paced environment.
• Ability to operate maintenance-related vehicles and equipment nice to have

Benefits

• Competitive salary and equity compensation commensurate with experience. Expected salary range for posted level is $67,000-$85,000
• 15 Vacation Days, 10+ Holidays, Sick time off
• Full medical, dental, and vision coverage for team members, 60% coverage for dependents
• 401k with match
• Paid parental leave with flexible return-to-work policy
• Diverse and inclusive work environment