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Legal Assistant
Legal AssistantCompass Business Solutions, Inc. • Washington, DC, US
Legal Assistant

Legal Assistant

Compass Business Solutions, Inc. • Washington, DC, US
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  • [job_card.full_time]
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Overview:

  • Accelerant Law was founded by entrepreneurial-minded attorneys who strive to modernize the current approach to estate planning by incorporating 21st-century business practices and technology into a sophisticated estate planning practice.
  • Our firm aims to provide ultra-high net worth families with contemporary estate planning strategies, in a transparent, proactive, and innovative manner.

Position:

  • Accelerant Law is seeking a Legal Assistant to provide high-quality administrative and client-facing support to ensure the smooth, efficient operation of the Firm’s trust and estate practice.
  • This role serves as a key point of coordination between clients, attorneys, and paralegals, handling communications, meetings, and document preparation with professionalism, discretion, and attention to detail.
  • The Legal Assistant also supports daily office operations to maintain an organized and welcoming environment.

Location:

  • This role is based in Washington, DC and requires 4 days per week in-office.

Essential Responsibilities:

  • Positively and professionally interact with clients and team members on behalf of the Firm while maintaining strict confidentiality.
  • Monitor visitor access and maintain office security in accordance with Firm policies.
  • Work closely with attorneys and paralegals to support trust administration and estate administration work, including tracking deadlines and ensuring timely completion of assigned tasks.
  • Prepare and send Firm engagement letters, cover letters, signing instructions, and other communications to accompany legal documents, ensuring accuracy, consistency, and proper formatting.
  • Coordinate administrative meeting preparations and onsite meeting support, including preparing meeting packets, printing materials, confirming clients, issuing document copies, and providing hospitality.
  • Coordinate catering requests and manage meeting logistics to ensure a professional client experience.
  • Schedule appointments and assist with other client communications accurately and promptly.
  • Provide general administrative assistance including photocopying, scanning, printing, organizing, and filing legal documents; mailing and shipping; meeting registrations; expense tracking; travel arrangements; and other administrative requests.
  • Manage and maintain master client lists, Firm and client opening procedures, and Firm administrative lists.
  • Create, implement, and manage systems for client documents and information, including organizing and maintaining legal documents in Box and the Firm’s physical vaults.
  • Conform executed copies, create client share folders, and prepare client indices to ensure proper retention within the Firm’s systems.
  • Manage and maintain office inventory systems, office equipment, and kitchen supplies (e.g., food and beverages).
  • Maintain cleanliness of the office with attention to reception, conference rooms, kitchen, and other common spaces.
  • Assist with the preparation of reports and presentations as needed.

Experience / Education Requirements:

  • Associate or technical degree in business, law, accounting, or administrative support required, bachelor’s degree preferred.
  • Minimum of 3 years of administrative experience in a law firm or other professional services environment required; experience in Trusts & Estates preferred.
  • Experience working with ultra-high-net-worth families and individuals preferred.
  • Demonstrated related experience may be substituted for required education.

Compensation:

  • The hourly rate range for this role is $28.00 - $32.00, based on relevant experience. Powered by JazzHR
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