Talent.com
Part-Time Office Coordinator
Part-Time Office CoordinatorThe New York Academy of Sciences • New York, NY, US
Part-Time Office Coordinator

Part-Time Office Coordinator

The New York Academy of Sciences • New York, NY, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.part_time]
  • [filters_job_card.quick_apply]
[job_card.job_description]

ABOUT THE NEW YORK ACADEMY OF SCIENCES  The New York of Academy of Sciences is an independent, not-for-profit organization that since 1817 has been committed to advancing science for the benefit of society.

With more than 20,000 Members in 100 countries, the Academy advances scientific and technical knowledge, addresses global challenges with science-based solutions, and sponsors a wide variety of educational initiatives at all levels for STEM and STEM related fields.

The Academy hosts programs and publishes content in the life and physical sciences, the social sciences, nutrition, artificial intelligence, computer science, and sustainability.

The Academy also provides professional and educational resources for researchers across all phases of their careers.

Please visit us online at  www.nyas.org  JOB TITLE :

  • Part-Time Office Coordinator DEPARTMENT :   Shared Services REPORTS TO :   SVP, Operations  SUMMARY : The Part-Time Office Coordinator plays a key role in maintaining a safe, organized, and welcoming environment for staff, visitors, and vendors.
  • This position supports daily office operations, ensures essential facilities functions are performed, and serves as the first point of contact for guests.
  • The ideal candidate is dependable, detail-oriented, and comfortable balancing routine tasks with occasional urgent needs.

ESSENTIAL DUTIES :

  • Office Operations & Safety Conduct and log floor checks to ensure a clean, safe, and functional workspace.
  • Monitor lobby activity and provide a security presence, maintaining awareness of emergency call procedures and utilizing them if required.
  • Serve as the volunteer Fire Warden, assisting with emergency preparedness and response.
  • Communicate with the property manager to report and resolve any building or floor issues.
  • Visitor & Vendor Coordination Event guest management Connect with onsite vendors, accept messenger and catering deliveries, record relevant information, and promptly notify recipients.
  • Facilities & Supplies Management Restock and maintain the pantry daily and ensure all office supplies are properly stocked and organized.
  • Maintain the overall appearance of the office to ensure it is always presentable for guests and staff.
  • Storage Oversight Maintain inventory of supplies and ensure the space remains organized.
  • Log, sort, and distribute incoming mail and packages in a timely manner.

    • GENERAL RESPONSIBILITIES :

  • Maintain a clean, safe, and welcoming office environment for staff, visitors, and vendors.
  • Serve as the primary onsite contact for visitors, deliveries, and vendors, ensuring smooth daily operations.
  • Monitor building safety and security, including emergency preparedness procedures.
  • Oversee inventory and organization of office supplies, pantry items, and mailroom materials.
  • Coordinate incoming and outgoing mail and packages, ensuring timely distribution.
  • Communicate with the property manager and external vendors to address maintenance and operational needs.
  • Support special projects and other tasks assigned to ensure efficient office operations.

    • SUPERVISORY RESPONSIBILITY :

  • None   REQUIREMENTS : Previous experience in office coordination, facilities support, or administrative operations.
  • Strong organizational skills and attention to detail.
  • Excellent interpersonal and communication skills with a customer-service mindset.
  • Ability to manage multiple tasks efficiently and work independently.
  • Basic proficiency in Microsoft Office Suite, Google Workspace, or similar office tools.

    • Experience working in a nonprofit or mission-driven environment WORK SCHEDULE :

  • The Academy operates during standard business hours Monday through Friday from 9am-5pm.

    • Part-Time scheduling of approximately 20 hours per week, 3–4 days per week required.   Physical Requirements :

  • This role involves light to moderate activity, including standing, walking, bending, and occasional lifting of supplies or packages (up to 25 lbs).   COMPENSATION & BENEFITS : Salary : $20,00 -$25.00 per hour.
  • This is Part-time, non-exempt position.

    • In addition to salary, part-time employees may be eligible to participate in retirement plans, and receive benefits such as prorated paid time off and those required by law.  HOW TO APPLY :

  • Applications must include a resume, cover letter and salary requirements.   Equal Employment Opportunity Statement The New York Academy of Sciences is an Equal Opportunity Employer and is committed to compliance with all applicable federal, state, and local employment laws.
  • We prohibit discrimination in all aspects of employment, including recruitment, hiring, promotion, compensation, benefits, training, and termination, on the basis of any legally protected characteristic.

    • This includes, but is not limited to, actual or perceived race, color, creed, religion, national origin, sex, gender identity or expression, sexual orientation, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by law.

  • The Academy is also committed to making good faith efforts to recruit applicants from a wide range of backgrounds, experiences, and perspectives, including those historically underrepresented in the sciences   Reasonable Accommodations The Academy is committed to providing reasonable accommodations to qualified individuals with disabilities and applicants with disabilities throughout the recruitment and employment process, in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
  • If you need assistance or accommodations during the application or interview process, please contact Human Resources at hr@nyas.org   Powered by JazzHR
    • [job_alerts.create_a_job]

    Office Coordinator • New York, NY, US

    [internal_linking.related_jobs]
    Part-Time Office Coordinator

    Part-Time Office Coordinator

    NYC Staffing • New York, NY, US
    [job_card.part_time] +1
    Temp Part-Time Office Coordinator.Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a non-profit in Midtown, Manhattan, is looking for a Te...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Side Hustle Coordinator (Part-Time Remote)

    Side Hustle Coordinator (Part-Time Remote)

    Finance Buzz • Belford, New Jersey, US
    [filters.remote]
    [job_card.full_time] +2
    We are looking for someone to take part in a program designed for people who already hold a full-time position but want extra income. You’ll explore proven side-hustle models, try them out, and find...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Part-Time Sales Coordinator

    Part-Time Sales Coordinator

    Brown Harris Stevens Development Marketing • Hoboken, NJ, US
    [job_card.full_time] +1
    [filters_job_card.quick_apply]
    Brown Harris Stevens Development Marketing specializes in the marketing, sales and leasing of exceptional new residential developments. BHSDM’s comprehensive services deliver a meticulous approach t...[show_more]
    [last_updated.last_updated_30]
    Medical Records Coordinator

    Medical Records Coordinator

    HealthPRO Heritage • Bronx, NY, United States
    [job_card.full_time]
    HealthPro Heritage has a great.This is an excellent opportunity to join a supportive team, contribute to seamless operations, and make a meaningful impact each day. If you’re organized, motivated, a...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Senior Administrative Support Coordinator

    Senior Administrative Support Coordinator

    Northwell Health • Sleepy Hollow, NY, United States
    [job_card.full_time]
    Coordinates complex administrative and secretarial duties.Maintains and promotes overall office efficiency.Coordinates diversified clerical duties which may include, but are not limited to : Typing ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Revenue Cycle Coordinator IV

    Revenue Cycle Coordinator IV

    University of Rochester • New York, NY, United States
    [job_card.full_time]
    As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better.Embedded in that ideal are the values we share : equity, leadership, integrity, openness, respect...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Program Coordinator, Part-Time (17.5 hours)

    Program Coordinator, Part-Time (17.5 hours)

    NYU Langone Health • New York, NY, US
    [job_card.part_time]
    Program Coordinator, Part-Time (17.NYU Grossman School of Medicine is one of the nation's top-ranked medical schools.For 175 years, NYU Grossman School of Medicine has trained thousands of physicia...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Occupational Therapy Support Specialist

    Occupational Therapy Support Specialist

    Encompass Health Rehabilitation Hospital of Toms River • Neptune City, NJ, United States
    [job_card.full_time] +1
    Occupational Therapist Assistant Career Opportunity.Are you looking for a fulfilling career that goes beyond just a job? At our organization, we are dedicated to making a positive impact in the com...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Office Coordinator

    Office Coordinator

    Tech Digital • New York, NY, US
    [job_card.full_time]
    Multitasking and time-management skills, with the ability to prioritize tasks.Solid written and verbal communication skills. Greet and welcome guests as soon as they arrive at the office.Direct visi...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Variable Hours Officer - Events Coordinator

    Variable Hours Officer - Events Coordinator

    Columbia University • New York, NY, United States
    [job_card.part_time]
    Job Type : Officer of Administration.The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, e...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Sales Office Manager

    Sales Office Manager

    Weichert, Realtors • Rumson, NJ, United States
    [job_card.full_time]
    Weichert, Realtors is currently looking for a Sales Manager for our Rumson, NJ office.The Sales Manager is responsible for motivating and leading a team of real estate sales associates in their off...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Office Operations Coordinator

    Office Operations Coordinator

    FluidStack • New York, NY, US
    [job_card.full_time]
    Fluidstack is the AI Cloud Platform.We build GPU supercomputers for top AI labs, governments, and enterprises.Our customers include Mistral, Poolside, Black Forest Labs, Meta, and more.Our team is ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Office Manager

    Office Manager

    VSP Vision • New York, NY, United States
    [job_card.full_time]
    The office manager position is responsible for overall front office activities, including the reception area, meeting coordination, vendor services, and acts a liaison with corporate services.This ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Onsite Coordinator

    Onsite Coordinator

    Cosmopolitan Staffing Services • Middletown, New Jersey, United States
    [job_card.full_time]
    Onsite Coordinator Employment Type : Full-Time Pay Rate : $20-$22 1st Shift : 6 : 30am to 3 : 30pm; Monday - Friday Start : Immediately Location : Middletown, NJ We are seeking a highly organized and depend...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Customer Service Samples Coordinator

    Customer Service Samples Coordinator

    Ultimate Staffing • Northvale, NJ, US
    [job_card.full_time] +1
    Monday to Friday, 9 : 00am-5 : 00pm, on-site.We are seeking a Sample Department coordinator to support our growing business. This person would be responsible for answering emails related to customer and...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Temp Intake Coordinator

    Temp Intake Coordinator

    Fedcap Rehabilitation Services • New York, NY, United States
    [job_card.full_time]
    We are hiring in New York City! Join us at Single Stop for an exciting career as an Intake Coordinator.The Intake Coordinator is an integral part of our tax team. They are the first people clients m...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Coordinator

    Coordinator

    Staffing Boutique, Inc. • New York, NY, United States
    [job_card.permanent] +1
    Coordinator of Board Management.Please respond with an up-to-date copy of your resume if you’re interested in the job opportunity. Coordinator of Board Management.The Coordinator of Board Management...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Part Time or Perdiem CRNA

    Part Time or Perdiem CRNA

    Allied Digestive Health • West Long Branch, NJ, US
    [job_card.part_time]
    Allied Digestive Health is one of the largest integrated networks of gastroenterology care centers in the nation with over 200 providers and 60 locations throughout New Jersey and New York.As a fas...[show_more]
    [last_updated.last_updated_30] • [promoted]