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Administrative Assistant

Administrative Assistant

DTM Executive Search, Inc.West Palm Beach, FL, US
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Job Description

Immediate need for an Administrative Receptionist for corporate offices. Do you possess the structure, attention to detail, first-time quality and do you thrive in a high-energy environment? You will provide administrative support to the corporate offices and will work with corporate departments on a variety of tasks related to the Company’s long-term goals and objectives. A courteous and polished professional that will deliver exemplary work to executives and board members is needed.

  • 100% in office / Onsite

Responsibilities

  • Administrative duties include scanning documents and making sure that office supplies are at adequate levels.
  • Handle regular activities without prompting, and advise in advance with issues or delays
  • Assist with offsite conferences and external events, including catering and transportation
  • Assist with preparing and producing reports, presentations and briefs that are assigned by Senior Management
  • Assist with managing Executive calendars, meetings and appointments and provide reminders
  • Assist with developing and carry out an efficient documentation and filing system
  • Assist in editing spreadsheets and presentations, including printing and binding, for clients and internal customers
  • Produce high quality emails and messages to individuals at all levels of the organization
  • Serve as an asset to the accounting team by providing valuable administrative support

    • Qualifications

  • Ability to exercise good judgment in confidential situations, and Strong interpersonal, written, and oral communication skills
  • Exhibit polish, professionalism, high emotional intelligence and radiate positive energy
  • Proven experience interacting with senior management with the advanced ability to organize.
  • Excellent telephone and email etiquette and ability to manage competing priorities i.e. calendar management
  • Intermediate proficiency in Microsoft Office suites (Excel and Word)
  • Proficiency in English
  • Discretion and confidentiality
  • Relentless problem-solver, resourceful and creative
  • Passion for building great culture
  • College degree is a plus
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    Administrative Assistant • West Palm Beach, FL, US

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