Executive Assistant

Executive Assistant

Real opportunities. Real impact. Your career, redefined.

(NOTE : A human reviews every application at Oceans, so please apply for only one position and only once a year if you're a better fit for another role, we'll route your application accordingly and if we're not quite ready for you, we'll reach back out later.)

At Oceans, we believe that talent knows no boundaries. That's why we connect the best and brightest professionals with career-defining opportunities that challenge, inspire, and accelerate their career growth. Our community, whom we call Divers, don't just workthey dive deep, solve complex challenges, and make a real impact with global industry leaders. And in doing so, they don't just support bold ideasthey expand their skills, broaden their expertise, and grow their careers.

As an Executive Assistant, you will be an essential partner to an Oceans client, managing their professional life and helping them stay organized, on track, and focused on high-priority goals. You'll handle their work-related calendars, correspondence, and administrative tasks, all while ensuring seamless communication across various internal and external teams.

This role requires exceptional organization, the ability to anticipate needs, and the ability to communicate effectively. You'll play an important role in streamlining operations and helping your client achieve success without taking on management responsibilities or representing them in meetings.

Accountability

Your success as an Executive Assistant will be measured by your ability to keep your client's professional life running smoothly, allowing them to focus on their highest-value tasks. Here's how you'll make an impact :

Work Calendar & Scheduling Management

• Manage and optimize your client's work calendar, scheduling meetings, appointments, and events based on business priorities.
• Coordinate meetings with internal teams, clients, and other stakeholders, ensuring efficient use of their time.
• Organize and prioritize daily tasks, meetings, and follow-ups to ensure deadlines are met.
• Handle business travel arrangements based on the client's work schedule and specific needs.

Correspondence & Communication

Employee & Client Relations

Task & Project Coordination

Colleagues

Your primary stakeholder will be the Executive you support, working alongside their internal teams and external stakeholders. You'll help manage the flow of information and keep the work environment organized, enabling your client to focus on the strategic aspects of their role.

At Oceans, you'll also receive guidance and support from your Operations Manager, who will help you succeed in the role and ensure that you're continuously growing and developing in your career.

Skills and Qualifications

At Oceans, we believe in T-shaped individualsthose who bring deep expertise in one area, paired with broad curiosity and interests. As an Executive Assistant, your vertical focus will be on professional administration, ensuring smooth operations through efficient scheduling, communication, and task management. Your horizontal focus will span organizational efficiency, stakeholder management, and proactive problem-solving, enabling you to adapt to different demands and support your client effectively.

To excel in this role, you should have :

Diversity of experience is core to Oceans. You are expected to work inclusively with individuals from a variety of backgrounds, ensuring that both personal and collective dignity are supported.

During the interview process, you'll have the opportunity to showcase your skills in the following areas :

Role Specifications

This is a remote role, where you will be expected to work a split shift with some overlap with our client's time zone. You will, however, be expected to be present for in-person training programs during your first 90 days with us. During the offer process, we'll share more information about our benefits and compensation philosophy, considering both market trends and individual factors.

About Oceans

At Oceans, we build remote teams that connect the world's top 1% of talent with visionary leaders. With us, you're not just doing a jobyou're redefining your career with opportunities that are designed to unlock your potential. We welcome the chance to discuss the complementary parts of our business during your interview process and encourage questions about where we are and where we are going.