Bilingual Administrative Assistant (English/Spanish)

Benefits:

• 401(k)
• Opportunity for advancement
• Paid time off
• Training & development

Location: Bayonne, NJ | Position Type: Full-Time

Are you highly organized, detail-oriented, and customer-focused? Were looking for a reliable Administrative Assistant to join our growing team! This role is crucial in supporting our operations, HR, and client communications while keeping our systems running smoothly.

Key Responsibilities:

• Provide administrative and clerical support across departments
  
  
• Handle employee onboarding, HR documentation, and ADP/payroll processing
  
  
• Manage job scheduling and dispatching through platforms like Jobber
  
  
• Process and track invoices, purchase orders, and vendor payments
  
  
• Communicate with clients in a professional and timely manner via phone and email
  
  
• Assist with reporting, database entry, and file management
  
  
• Translate documents and support bilingual communication (Spanish/English)
  
  
• Support day-to-day office tasks, ensuring everything runs efficiently
  
  

Requirements:

• Bilingual in English and Spanish (spoken and written) required
  
  
• 2+ years of administrative support or office management experience
  
  
• Strong written and verbal communication skills
  
  
• Working knowledge of ADP, HR practices, and basic payroll functions
  
  
• Experience with Jobber or similar scheduling/invoicing software a plus
  
  
• Excellent customer service skills
  
  
• Proficient in Microsoft Office Suite and Google Workspace
  
  
• Highly organized with the ability to multitask and meet deadlines
  
  
• Discretion with confidential information
  
  

What We Offer:

• Competitive hourly rate or salary $ 23 an hr. (commensurate with experience)
  
  
• Paid time off and holidays
  
  
• Opportunity to grow within a supportive and fast-paced company
  
  
• Positive and bilingual-friendly work environment