Talent.com
Administrative Assistant
Administrative AssistantUniversity Health Partners of Hawai'i (UCERA) • Honolulu, HI, United States
Administrative Assistant

Administrative Assistant

University Health Partners of Hawai'i (UCERA) • Honolulu, HI, United States
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

APPLICANTS MUST RESIDE IN HAWAII

POSITION SUMMARY

University Health Partners of Hawaii is the Faculty Practice of the John A Burns School of Medicine (JABSOM). In conjunction with the State of Hawaii's Department of Health - Alcohol and Drug Abuse Division, JABSOM and UHP are expanding Hawaii UTelehealth (HUT) to provide access to no-cost addiction medicine treatment for the State of Hawaii. Our new Telehealth Addiction Medicine program is founded on the belief that everyone deserves a path to recovery. We aim to provide evidence-based, patient-centered, and non-judgmental care for individuals with substance use disorders (SUDs), meeting them wherever they are in their journey.

The Administrative Assistant provides comprehensive administrative and clerical support to ensure efficient operations within the department. This role involves managing schedules, preparing documents, maintaining records, and assisting with various projects to facilitate departmental goals.

Please see the attached job description for more information.

Location : 100% Remote

Full-Time Mon-Fri 8 : 00am - 5 : 00pm.

ESSENTIAL JOB DUTIES AND FUNCTIONS

  • Create and manage spreadsheets and databases.
  • Manages calendars, schedules appointments, and coordinates meetings.
  • Prepares, edits, and distributes correspondence, reports, presentations, and other documents.
  • Maintains organized filing systems, both electronic and physical.
  • Screens and directs incoming calls and visitors.
  • Orders and maintains office supplies and equipment.
  • Assists with data entry and maintains databases.
  • Compiles and reconciles expense reports.
  • Assists with special projects as assigned.
  • Assists with billing processes, including invoice preparation and tracking.
  • Supports contract administration and record-keeping.
  • Prepares financial reports and assists with budget reconciliation.
  • Complies with all legal requirements and company policies.
  • Performs all other duties as assigned.

MINIMUM QUALIFICATION REQUIREMENTS

Education / Training / Experience

  • High school diploma or equivalent.
  • 2 years of administrative support experience.

    • Skills Knowledge

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills.
  • Strong organizational and time management skills.
  • Ability to prioritize tasks and manage multiple projects simultaneously.
  • Attention to detail and accuracy.
  • Ability to maintain confidentiality.

    • BENEFITS

  • The opportunity to work on the cutting edge of healthcare and transform lives for the people of Hawaii
  • New employees receive 25 days of paid time off (PTO) during their first year.
  • 100% employee health, vision and dental coverage.
  • Flexible spending plan
  • Retirement plan with up to 3% dollar-for-dollar company matching contributions
  • 100% company paid group Life / AD&D / LTD insurance
  • Employee assistance program (EAP)
  • Pet Insurance, Prepaid legal with competitive rates

    • UHP is an EEO / AAP Employer.

    [job_alerts.create_a_job]

    Administrative Assistant • Honolulu, HI, United States

    [internal_linking.related_jobs]
    Administrative Assistant

    Administrative Assistant

    Hawaii Staffing • Schofield Barracks, HI, United States
    [job_card.full_time]
    We are a trusted, full-service partner to public sector and government entities, K-12 schools, higher education, utilities, and healthcare customers across the U. At Ameresco, we show the way by dev...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant

    Administrative Assistant

    Fellowship of Christian Athletes • Honolulu, HI, US
    [job_card.full_time]
    The Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office.These...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant - HI

    Administrative Assistant - HI

    ProSidian Consulting • Honolulu, HI, US
    [job_card.full_time]
    ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry leading practices. ProSidian services focus on t...[show_more]
    [last_updated.last_updated_30] • [promoted]
    ADMINISTRATIVE ASSISTANT

    ADMINISTRATIVE ASSISTANT

    USA Jobs • Honolulu, HI, US
    [job_card.full_time]
    This is a public notice flyer to notify interested applicants of anticipated vacancies.Applications will not be accepted through this flyer. Interested applicants must follow the directions in the "...[show_more]
    [last_updated.last_updated_less] • [promoted] • [new]
    Pharmacy Administrative Support Assistant

    Pharmacy Administrative Support Assistant

    Symbria • Honolulu, HI, US
    [job_card.full_time]
    Administrative Support Assistant Symbria Rx Services.The Administrative Support Assistant is responsible for providing administrative support to the Senior Director of Pharmacy Billing, Pharmacy M...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    ADMINISTRATIVE ASSISTANT

    ADMINISTRATIVE ASSISTANT

    United States Fleet Forces Command • Honolulu, HI, United States
    [job_card.full_time] +2
    This is a public notice flyer to notify interested applicants of anticipated vacancies.Applications will not be accepted through this flyer. Interested applicants must follow the directions in the "...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Sales Administrative Assistant

    Sales Administrative Assistant

    TempStaff • Pearl, Hawaii, USA
    [job_card.full_time]
    Our Client company operates in a fast-paced environment and is seeking an individual who can support sales functions by maintaining accuracy organization and effective communication across departme...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Office Administrative Assistant

    Office Administrative Assistant

    Crete Professionals Alliance • Honolulu, HI, US
    [job_card.full_time]
    Office Administrative Assistant.Full-time, on-site presence required.The final salary offer is contingent upon the candidates experience, qualifications, and market and business conditions.Our CPA ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    ADMINISTRATIVE ASSISTANT

    ADMINISTRATIVE ASSISTANT

    Clearance Jobs • Honolulu, HI, US
    [job_card.temporary]
    Top Secret Administrative Management Position.You will manage, monitor, coordinate, and provide regulatory guidance on all personnel actions with the units and the servicing civilian personnel offi...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    ADMINISTRATIVE ASSISTANT

    ADMINISTRATIVE ASSISTANT

    Hawaii Staffing • Kapolei, HI, US
    [job_card.full_time]
    This position reports to the President to assist her in any and all administrative and organizational functions to support her in her day-to-day tasks. Position performs a wide variety of administra...[show_more]
    [last_updated.last_updated_30] • [promoted]
    EOSD Administrative Assistant III

    EOSD Administrative Assistant III

    First Hawaiian Bank • Honolulu, HI, United States
    [job_card.full_time]
    Join the First Hawaiian Bank 'ohana, where our culture flourishes with purpose.We prioritize the 3 C's - Caring, Character and Collaboration - ensuring a workplace that is not only rewarding, but d...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant

    Administrative Assistant

    Kumabe HR • Honolulu, HI, United States
    [job_card.full_time]
    Kumabe HR is assisting numerous local companies in their searches for qualified Administrative Assistant / Receptionist roles. The Administrative Assistant / Receptionist is the initial face of the comp...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant Level II

    Administrative Assistant Level II

    Hawaii Staffing • Honolulu, HI, US
    [job_card.permanent]
    Administrative Assistant Level II.At the direction of the Government Director, perform a variety of administrative and secretarial functions for the Government Management Staff and Contract Managem...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant / Reception

    Administrative Assistant / Reception

    Remedy Staffing • Honolulu, HI, United States
    [job_card.part_time]
    Part-time, Administrative Assistant / Reception.Monday through Friday from 7 : 30 AM - 12 : 00 PM.Candidates must be in-state to apply and be considered. Medical / Dental / Vision / Prescription ( Note : Require...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant

    Administrative Assistant

    USA Jobs • Ewa Beach, HI, US
    [job_card.permanent]
    We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Ewa Beach, Hawaii.In this role, you will provide essential support to ensure smooth day-to-day ...[show_more]
    [last_updated.last_updated_less] • [promoted] • [new]
    Administrative Assistant Level II

    Administrative Assistant Level II

    CGI • Honolulu, HI, United States
    [job_card.full_time] +1
    Administrative Assistant Level II.Main location : United States, Hawaii, Honolulu.At the direction of the Government Director, perform a variety of administrative and secretarial functions for the G...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant (Remote Position)

    Administrative Assistant (Remote Position)

    GOLD GATE • Honolulu, Hawaii
    [filters.remote]
    [job_card.full_time] +1
    [filters_job_card.quick_apply]
    Administrative Assistant (Remote Position).Part-Time : $18–$24 per hour.Full-Time : $20–$28 per hour.We are seeking a dependable and well-organized Remote Administrative Assistant to supp...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    ADMINISTRATIVE ASSISTANT

    ADMINISTRATIVE ASSISTANT

    US Government Jobs • Honolulu, HI, US
    [job_card.full_time]
    This is a public notice flyer to notify interested applicants of anticipated vacancies.Applications will not be accepted through this flyer. Interested applicants must follow the directions in the "...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]