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Accounts Payable Clerk
Accounts Payable ClerkMetasys Technologies • Columbia, SC, United States
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Accounts Payable Clerk

Accounts Payable Clerk

Metasys Technologies • Columbia, SC, United States
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  • [job_card.temporary]
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Accounts Payable Clerk

Columbia, SC (onsite)

3+Month Contract

Schedule :

  • Monday-Thursday : 8 : 00 AM - 4 : 30 PM
  • Friday : 8 : 00 AM - 4 : 00 PM

Role Focus :

  • Accounts Payable (AP)
  • Billing
  • Collections

    • Overview :

    Completes vendor or payments by verifying entries and comparing system reports to balances; analyzing invoice / expense reports; recording entries; monitoring discount opportunities; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies; ensuring credit receipt; issuing stop-payments or purchase order amendments; reimbursing employee expenses.

    Duties and Responsibilities :

  • Process trade invoices including but not limited to :

    • Normal Supplier Invoices

  • Normal Freight Invoices
  • FB60 Transactions for Non-Three Way Match divisions
  • Coded Invoices (General Ledger Accounts)
  • Simple exception & banking entries in a timely manner
  • Prepare billing information and verify any changes to support accurate and efficient billing process and financial close
  • Assist finance and accounting department with payment and tracking of bills and reconciling conflicts
  • Input and process transactions into electronic accounts receivable and billing systems
  • Answer trade billing questions and troubleshoot billing issues and inquiries
  • Verify and process personnel expense reports
  • Log check batches and supervise computerized check runs
  • Pay bills and invoices in accordance with established methods and procedures
  • Maintain accurate records of all Accounts Payable transactions
  • Work with internal staff (purchasers) and external vendors / suppliers to clarify differences and reconcile conflicts
  • Follow proper procedures and take direction from senior staff; develop technical skills
  • Disburse payment to suppliers, vendors, and employees
  • Perform timely account reconciliation by verifying entries and comparing to balances
  • Confirm appropriate general ledger codes have been entered on each trade invoice
  • File all trade invoices each day in the appropriate files after vouchering
  • Contact suppliers or divisions for appropriate documentation to process invoices
  • Verify trade invoices by reconciling monthly statements and related transactions
  • Ensure correct approval, sorting, coding, and matching of invoices / receipts
  • Ensure all legal and business licenses are renewed in accordance with state and federal laws annually
  • Provide excellent customer service in all interactions with internal and external customers, including personnel from other divisions, vendors, suppliers, and other departments
  • Perform other job-related duties as assigned

    • Minimum Qualifications :

  • High school diploma or equivalency plus 1 year of experience
  • Knowledge of Generally Accepted Accounting Principles (GAAP), federal regulatory guidelines, and organizational objectives
  • Proficiency using Microsoft Excel : creating pivot tables, charts, and complex formulas

    • Preferred Qualifications :

  • 4-5 years of accounts payable experience
  • Experience with AP processing and Excel pivot tables
  • Working knowledge of SAP financial modules (preferred but not required)
  • Strong accuracy and attention to detail to process large numbers of invoices
  • Proficiency with advanced math concepts (fractions, algebra, statistics, modeling, some calculus)
  • Strong written, verbal, and interpersonal communication skills
  • Excellent customer service, analytical / problem-solving, presentation development, and facilitation skills
  • Accounting / business administration degree OR strong accounting experience

    • Physical Demands :

  • Extended periods sitting and typing / keyboarding using a computer (keyboard, mouse, monitor) or adding machine
  • Walking, bending, reaching, standing, squatting, stooping
  • Occasional lifting, lowering, pushing, carrying, or pulling up to 20 lbs

    • Ideal Candidate Traits :

  • Able to meet deadlines
  • Detail-oriented
  • Able to work independently
  • Open to learning new systems outside SAP

    • Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.

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