Meeting & Events Scheduler

Meeting & Events Scheduler

CBRE Global Workplace Solutions (GWS) works with clients to make real estate a significant contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, demonstrating the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.

About the Role

As a CBRE Meetings & Events Scheduler, you will provide essential support to the events team. In this role, you will review event request forms, schedule events in appropriate spaces, maintain alignment across calendars, and communicate effectively with cross-functional teams to ensure seamless execution. This position is part of the Global Workplace Solutions team, which is responsible for delivering world-class customer service to clients and their visitors. This is a mostly remote role within the Indianapolis, IN area but needs to be commutable to work in the office a few days out of the month or as needed.

What You'll Do

Review and process internal event request forms. Assign and book event spaces based on availability and requirements. Maintain and update event calendars to ensure accuracy and alignment. Communicate event details and logistics with internal collaborators. Troubleshoot scheduling conflicts and resolve issues promptly. Maintain a strong knowledge base of campus-wide meeting and event spaces. Apply foundational principles with limited practical experience. Lead by example and model behaviors consistent with CBRE RISE values. Ensure the quality of your own work. Work within standardized procedures and practices to achieve objectives and meet deadlines. Exchange straightforward information, ask questions, and confirm understanding.

What You'll Need

Bachelor's degree preferred, with up to 3 years of relevant experience. In lieu of a degree, a combination of education and experience will be considered. Ability to use established procedures to solve standard problems. Experience analyzing information and applying standard practices to make sound judgments. Proficiency in Microsoft Office products (Word, Excel, Outlook, etc.). Strong organizational skills with an inquisitive mentality; tech-savvy and able to learn customized internal software. Excellent written and verbal communication skills. Strong problem-solving abilities and attention to detail. Ability to work independently and manage multiple priorities effectively.

Preferred Experience

Background in hospitality or the hotel industry. Corporate or agency event management experience. Scheduling or equivalent logistical planning experience.

Why CBRE?

When you join CBRE, you become part of a global leader in commercial real estate and investment services that help businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact! Our collaborative environment is built on our shared values respect, integrity, service, and excellence and we value the varied perspectives, backgrounds, and skills of our people. At CBRE, you have the opportunity to chart your own course and realize your full potential!

CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada). CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women / Minorities / Persons with Disabilities / US Veterans).