NSHE Specialist 1 - Facilities Maintenance Services

University of Nevada, Reno

The University of Nevada, Reno is conducting a recruitment for an NSHE Specialist 1 for the Facilities Maintenance Services (FMS) Department. This position is responsible for acquiring goods and services, establishing vendor relationships, providing warehouse support, and ensuring distribution of materials and supplies across campus.

Duties include (but are not limited to) :

• Manage the acquisition of supplies, equipment, and materials to ensure adequate inventory levels from approved or local venders; cultivate strong vendor, campus department, and internal stakeholder relationships;
• Place and track orders; maintain pricing and lead-time data in procurement systems;
• Ensure compliance with purchasing policies and guidelines; attend required trainings to stay current on purchasing rules and to implement best practices;
• Collaborate with requesters to clarify specifications;
• Serve as the primary liaison between vendors and the Facilities Services Department;
• Oversee purchasing contracts, facilitating vendor registration and compliance processes;
• Conduct accountability meetings to discuss discrepancies; conduct inventory analyses;
• Supervise staff, evaluate performance, and coordinate work schedules to ensure efficient and effective operations;
• Ensure employees receive appropriate training to perform assigned tasks safely; maintain accurate records of employee training;
• Mentor staff and foster a learning environment;
• Identify individual and unit development needs;
• Utilize programs to generate reports and track key metrics; analyze and interpret data to share with leadership;
• Monitor and resolve discrepancies or system errors, conduct audits, and manage system access utilizing Microsoft Power BI Integrations;
• Provide leadership with analysis on funding sources and spending trends to support informed decision making;
• Ensure accuracy while maintaining data integrity by resolving discrepancies and entering procurement data;
• Support system-wide integrations and improvements by conducting user training, streamlining processes, and providing feedback to developers; and
• Other duties as assigned.

Required Qualifications :

A valid Class "C" driver's license or higher operator's license is required at the time of appointment and as a condition of continuing employment.

Preferred Qualifications :

Physical Demands :

This position requires sedentary work and walking or standing for brief periods of time; exerting up to 10 pounds of force occasionally, and / or negligible amount of force frequently to lift, carry, push, pull or otherwise move objects, including the human body.

This job requires working with and around hazardous building materials and solvents; frequent lifting, bending, and walking; frequent use of ladders and stairs; and exposure to hot and cold temperatures when working outside.

This position requires the ability to see, hear, and communicate through speech.

Schedule :

The typical work schedule is Monday through Friday from 7 : 00 am to 3 : 30 pm; this is subject to change based on organizational needs. This position may be able to elect an alternative work schedule.

This position is designated as Essential Personnel. In the event of a campus emergency, special event, closure to maintain campus safety or building operations, this position may be required to work outside of regularly scheduled hours.

Compensation Grade : Grade 31

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate's qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

The Perks of PERS :

Employees are enrolled in The Public Employees' Retirement System of Nevada (PERS) upon hire. For information on contribution rates, please visit : NV PERS Contribution Rates.

Perks of Working at UNR :

Grants-in-aid for Classified Employees :

The University encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related.

Classified Employee Family Opportunity Program :

The University offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 50%). The Classified Employee Family Opportunity Program may be used for undergraduate and graduate state-supported courses.

Department Information :

The Facilities Services Department is an organizational unit of the Division of Administration and Finance, and includes Planning and Construction Services, Parking and Transportation Services, and Maintenance Services. For more information, please visit : https : / / www.unr.edu / facilities.