Billing Assistant

Billing Assistant

Morgan, Lewis & Bockius LLP, a leading global law firm, is seeking a Billing Assistant. The firm billing assistant supports the billing function on a firm-wide basis. This role is responsible for supporting a manager, supervisor(s), and teams of billers in all phases of billing helping to ensure the accurate and timely preparation of client bills for assigned clients and matters. This includes helping with oversight to ensure the matter setup, rates, and billing requirements are correct. This position works directly with the supervisors, billing specialists, and coordinators completing all aspects of billing with supervision and helping monitor unbilled and accounts receivable balances. Regular activities include setup and prebill review, outside counsel guidelines review, pulling backup documentation, covering the department main email box, completing billing, and following up with internal team members when asked to check on payment progress / eBill status. This position will also help with invoice processing during the month and pull invoice copies on request. This position is available in our Philadelphia office with a hybrid in-office / remote working schedule.

Key responsibilities include :

• Supports the billing coordinators and specialists by helping to complete all aspects of billing for assigned clients and matters, with supervision.
• Reviews matter set up to ensure compliance with rate agreements and outside counsel guidelines.
• Identifies any required reporting for budgets, alternate fee arrangements, and accrual requests, and seeks assistance from supervisor to ensure completion.
• Assistance will be provided from firm finance when needed for more complex reporting requirements.
• Reviews time entries based on client and matter requirements.
• Reviews cost entries for compliance and makes partner aware of any issues.
• For eBilled clients, helps ensure successful submission of all invoices in appropriate eBilling vendor's system, alerting team about any problems that cannot be immediately resolved.
• Pulls cost backup per client requirements.
• Find and send invoice copies on request.
• Helps billing team with narrative edits, transfers, and drafting invoices per request.
• Demonstrates solid judgment and diplomacy when executing requests, and when interacting with team members and senior management.
• Assumes responsibility for maintaining the highest level of confidentiality of all financial and systems-related information.
• Monitors, answers, and / or distributes emails from the billing mailbox to the billing team.

Education and experience : High school diploma is required, college degree would be preferred. Recent graduate in accounting or business school is a plus. Proficient in Outlook, Word, Excel, and PDF software. Ability to read and interpret general business documents, instructions, and manuals, write routine business correspondence, and speak effectively with employees, clients, and vendors. Excellent written and verbal communication skills with mathematical aptitude. Ability to work independently and as part of a team. Detail-oriented, highly organized, and possesses excellent customer service skills.

Qualified candidates must apply online by visiting our website and selecting "Careers".