Epic Testing Coordinator

Purpose

We are seeking a highly skilled Epic Testing Coordinator to lead and manage testing activities for our enterprise-wide Epic implementation. This role is critical to ensuring system integrity, patient safety, and operational readiness across our 400-bed tertiary hospital, outpatient clinics, and ambulatory surgery centers. The coordinator will support both the initial go-live, additional implementation phases, and ongoing optimization.

Responsibilities

Testing Strategy & Execution

Develop and manage comprehensive testing plans across all Epic modules (clinical, administrative, patient-facing, and research).

Lead unit, integrated, regression, user acceptance (UAT), and parallel testing cycles.

Coordinate testing across multiple Epic Build Waves and environments (POC, TST, PRD).

Cross-Functional Collaboration

Partner with Epic analysts, IT, clinical operations, HR, Finance, and Supply Chain teams.

Facilitate testing workgroups and stakeholder engagement across departments.

Defect Management & Documentation

Oversee defect tracking, triage, and resolution processes.

Maintain detailed test scripts, logs, and traceability matrices.

Collaborate with technical colleagues to help identify any infrastructure related issues that have resulted in clinical application issues.

Post-Go-Live Optimization & Upgrades

Support quarterly Epic upgrades, new feature testing, and long-term system reliability.

Collaborate with analytics teams to validate KPIs and reporting tools.

Marginal or Periodic Functions :

Assists with other project areas as needed.

Provides backup support during peak times or staff shortages.

Participates in special projects and initiatives.

Adheres to internal controls and reporting structure.

Performs related duties as required.

KNOWLEDGE / SKILLS / ABILITIES

Technical Learning

Quickly learns new technical skills and knowledge; is good at learning new industry, company, product, or technical knowledge.

Stays updated with the latest Epic Ambulatory features.

Actively seeks out training opportunities.

Applies new knowledge to improve system performance.

Problem Solving

Uses rigorous logic and methods to solve difficult problems with effective solutions.

Diagnoses and resolves complex application issues.

Develops innovative solutions to improve user experience.

Collaborates with teams to address system challenges.

Customer Focus

Is dedicated to meeting the expectations and requirements of internal and external customers.

Provides excellent support to clinical staff.

Understands and anticipates user needs.

Ensures user satisfaction with application performance.

Collaboration

Works effectively and cooperatively with others; establishes and maintains good working relationships.

Collaborates with IT and clinical teams.

Shares knowledge and best practices.

Participates in team meetings and projects.

Attention to Detail

Thoroughly reviews work for accuracy and completeness.

Ensures configurations are precise and accurate.

Reviews documentation for completeness.

Monitors system performance for issues.

Required Qualifications

Demonstrates a strong understanding of IT principles, software development, and system analysis, typically evidenced by a Bachelor's degree in Information Technology, Computer Science, or a related field.

Test coordination experience of at least 2+ years in an Epic environment.

Experience and proven success in information systems implementation, development and support within a large-scale healthcare organization.

Strong understanding of clinical and administrative workflows.

Excellent communication, project management, and stakeholder engagement skills.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Epic certification in one or more modules (preferred).

Prior experience with Epic implementations, especially in Ambulatory, Optime, or Revenue Cycle modules.

ITIL Foundation certification.

Active Epic Certification, Accreditation, or Proficiency in related applications.

Extensive experience with clinical information systems, typically demonstrated by at least 5-7 years of relevant experience.

Demonstrated experience as a major participant in EHR configuration.

Experience with online scheduling design and implementation.

Experience with Epic testing tools (e.g., Scenario Manager, Test Script Manager).

Experience in test automation and automation tools.

Experience of at least 1 Epic implementation as a testing coordinator / lead.

Salary Range

$75,750 + depending on qualifications

Working Conditions

Repetitive use of a keyboard at a workstation

Use of manual dexterity

Required Materials

Resume / CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important   for applicants who are NOT current university employees or contingent workers :  You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers :  As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.