Economics - Administrative Assistant

Posting Details

Position Information Title Economics - Administrative Assistant Department Economics Regular or Temporary Regular Hours Per Week 17.5 FLSA Determination Non-Exempt Weeks Per Year 34 Open Date 09 / 19 / 2025 Open Until Filled Yes Full or Part Time Part Time Position Summary Trinity is a highly selective, independent, nonsectarian liberal arts institution located in the capital city of Hartford, Connecticut. The college maintains a rigorous academic profile complemented by a vibrant co-curricular program. With more than 2,100 full-time undergraduate students, representing forty-three states and ninety-one countries, we consider our location in a culturally and socioeconomically diverse capital city to be among Trinity’s most distinctive assets; and we cultivate strong connections with our surrounding neighbors and with institutions and organizations throughout Hartford and the region. As a preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives.

Responsible for providing administrative, operational and departmental support for the Economics Department. Coordinates departmental workflow, scheduling, planning, and travel for meetings, specific departmental events, programs, and seminar series. Maintains expenditures, monitors budgets, and coordinates purchases of office supplies. Assists in various marketing efforts including but not limited to creating and distribution of promotional materials for events such as brochures and flyers.

Primary Responsibilities :

• Acts as first point of contact for unit or department; answering questions and providing resources to students, staff, faculty via phone or email. May serve as back-up contact in related areas / departments, as needed.
• Manages scheduling and calendar appointments.
• Assists with coordinating events and / or meetings including scheduling, securing locations / event spaces, arranging catering, working with vendors and presenters, identifying audio-visual needs, coordinating travel (accommodations, dining reservations, etc.), etc.
• Inputs data and maintains records in department databases. Compiles, tracks, and assesses various data fields within databases, as needed by department / area. May generate reports from databases for department / area.
• Completes financial transactions including but not limited to, submitting invoices, check requests, reimbursement requests, transfers, expenses reports, and student payroll along with any required documentation to the appropriate offices. Monitors departmental expenditures and budgets.
• Maintains and updates websites and online calendar of events.
• Orders necessary office supplies and materials for department / area, meetings, and events. Works with vendors on invoicing and purchase orders. Liaises with appropriate parties to service office equipment and troubleshoot issues.
• Prepares and sends communications and correspondence based on needs and direction of those within department / area. Provides marketing and communications support by coordinating, ordering, and / or creating promotional materials for events such as brochures, posters, and flyers.
• Perform other related duties as assigned and based on departmental need : Maintains records and data for economics majors including major declarations, class lists, Outlook distribution lists, course enrollments, grades, and contact information. Ensures data is up-to-date and accurate. Performs ad hoc department reports as needed.

Qualifications