Office Coordinator

Office Coordinator

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

In the role of Office Coordinator, we'll count on you to:

• Answer and direct phone calls, greet visitors, read and route incoming mail, prepare outgoing mail/shipments, process expense reports, and assist with word processing and editing
• Schedule and coordinate in-person and virtual meetings, arrange and coordinate luncheons and/or special office/staff events
• Perform office support duties such as ordering field/office supplies, maintain and control inventory, processing invoices and receipts, work with property management personnel as it pertains to creating service requests for maintenance and repairs
• Maintain fleet vehicle records such as maintenance and service, registration, and running telematics reports
• Handle highly sensitive and confidential information with professionalism and discretion
• Provide support to the members of the leadership team, project managers, the Human Resources team, safety coordinators, and senior administrators
• Onboard new staff
• Assist administrative staff as needed
• Perform other duties as needed

Required Qualifications

• High School diploma or equivalent
• Self-motivated, detail-oriented professional, ability to multitask a must
• Proficiency with MS Office including Word and Outlook
• Ability to handle confidential information
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Excellent verbal and written communication skills including grammar, punctuation, proofreading, spelling and telephone skills
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe HDR is our company. Together, we build on each others life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location: United States-Utah-Salt Lake City

Industry: Administrative

Schedule: Full-time

Employee Status: Regular

Business Class: Marketing and Admin

Job Posting: Nov 19, 2025

At HDR, we are committed to the principles of employment equity. We are an Affirmative Action and Equal Opportunity Employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.