Field Office Coordinator - Water - San Diego

Field Office Coordinator - Water - San Diego

Together, we own our company, our future, and our shared success. As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference.

Job Summary

By joining our BV Construction group, you will have the ability to develop and enhance your skills in an on-site, hands-on environment. We are committed to providing our construction professionals with expert training, career development, and career advancement to allow for continuous professional development. Our management is committed to the latest advances in technology, above class support and sustainability to bring our clients the best service in safety, quality, and final product. Functions in our group include safety, project field management, construction management, quality control, start up and decommissioning and field engineering. Responsible for coordinating a wide variety of administrative duties and tasks to ensure smooth project site office operations for typically a larger Construction Management project. Acts as liaison between site offices and other program offices. Works within the Program as a Document Control specialist. Performs and / or oversees activities relating to accounting, timesheets, human resources, equipment and supplies. Has daily contact with various clients, Prime Contractor, subcontractors and company employees. May plan, organize, direct and negotiate project office activities if required.

Key Responsibilities

Performs document control activities, including drawing control, project file management and use of electronic file storage system for project filing

Participates in new hire safety orientation by explaining EEO, Worker's Comp, and site specific rules and regulations

Assists in project site mobilization and demobilization activities involving project team and equipment

May be responsible for providing administrative support for startup operations, engineering, project controls and / or procurement activities

May purchase office equipment and supplies

Management Responsibilities

Preferred Qualifications

BS / BA in Business Administration or Related discipline or Technical associate's degree or Equivalent

Expert with MS Docs, Excel, Power Point, and Outlook

Procore or similar PMIS experience preferred

Preferred Skills

Knowledge of electronic file storage system and document control practices

Knowledge of administrative policies and procedures

Knowledge of PMIS procedures and Construction Site experience

Knowledge of expense reporting policies and procedures

Accounting skills

Customer and Employee Relation skills

Oral and written communications skills

Multi-tasking ability (prioritize, organize, schedule work)

Desktop PC (Outlook, Access, Excel, Word)

Minimum Qualifications

5+ years relevant experience required. Some related open shop and / or union experience required.

All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any / all of the following : criminal / civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Work Environment / Physical Demands

Extensive field office environment; limited travel.

Competencies

Collaborates

Communicates effectively

Courage

Directs work

Instills trust

Interpersonal savvy

Organizational savvy

Salary Plan

ADM : Administrative / Business

Job Grade

015