Contract Specialist, Bureau of Tuberculosis Control

Contract Specialist

The New York City (NYC) Bureau of Tuberculosis Control (BTBC) is committed to preventing the spread of tuberculosis (TB) and eliminating it as a public health problem in NYC. The Bureau of Tuberculosis is looking to fill the role of a Contract Specialist. This Contract Specialist will work under general supervision of the Assistant Director of Budget and with some latitude of independent judgement. Open to permanent Contract Specialist. Amended duties will include but not limited to :

• Assist in technical budget activities including daily budget modifications requests, daily PS and OTPS reports, variance reports, monthly spending plans and other technical budget functions.
• Prepare monthly payment request packages for certain contracts, utilize PAYRS and PASSPORT systems to process invoices.
• Coordinate with vendors on paperwork needed to complete procurement package for submission to ACCO.
• Prepare solicitation documents required for various methods of procurement and coordinates the processing of all requisitions, purchase orders, and contract renewals.
• Receive invoices and process receiving reports from vendors.
• Process micro purchases and small purchases.
• Utilize Passport system to process MWBE procurements.
• Maintain tracker of all purchase transactions and expenditures.
• Assist in completing monthly open encumbrance exercise by reviewing order and payment status from encumbrance lines.
• Prepare and analyze weekly OTPS and Encumbrance reports to realize requisition, PO & Contract status and alert management for major discrepancy found.
• Perform yearly close-out OTPS rollover and accrual exercises.
• Assist in preparation of operating procedures and templates for grant submissions.
• Assist in addressing and responding to budget inquiries by researching contract details in FMS & PASSPort.
• Review and complete assigned PASSPORT financial tasks and follow through to furnish contract registration.
• Organize and compile monthly purchase and expenditure data, as requested.
• Assist in procurement and payment compliance.
• Assist in drafting MWBE exemption memos, bid sheets, bid justifications.
• Initiate restricted item purchase request and follow through approval.
• Run various ad-hoc reports in FMS and prepare complex fiscal reports upon request

Preferred skills :

Why you should work for us :

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549.

Minimum qualifications :

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https : / / studentaid.gov / pslf / .

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.