Project Coordinator

Job Description

Job Description

Who We Are

At Blue Stone Management, we don't just build projects, we help bring complex ideas to life across the globe. Our teams work in fast-paced, multi-stakeholder construction environments where organization, collaboration, and accountability are what keep everything moving forward.

We are looking for a Project Coordinator / Assistant Project Manager to join our San Francisco team and play a key role in supporting active construction projects from planning through closeout. This isn't a back-office role, it's a hands-on opportunity to be at the center of project delivery, partnering closely with Project Managers to keep scope, schedule, and budget aligned.

If you are detail-driven, proactive by nature, and eager to grow your career in construction project management, you'll feel right at home here.

What You'll Do

Be the backbone of project execution : Support multiple Project Managers by coordinating the administrative, financial, and scheduling functions that keep projects on track.

Own the numbers : Maintain and update project budgets and forecasts in internal systems, helping identify variances early and supporting informed decision-making.

Keep the timeline moving : Develop and maintain summary-level schedules using Microsoft Project, ensuring key milestones are clearly tracked and communicated.

Tell the project story : Prepare clear, concise reports and presentations for internal teams and stakeholders using PowerPoint and Excel.

Champion process and quality : Ensure contracts, compliance documentation, and internal processes are completed accurately, consistently, and on time.

Be the connector : Serve as a central point of coordination across project teams, balancing priorities and supporting multiple stakeholders in a dynamic environment.

What You Bring

A self-starter mindset : You see what needs to be done and take initiative, bringing solutions to the table.

Clear communication skills : You communicate effectively with project managers, field teams, and leadership, knowing that transparency drives better outcomes.

A team-first approach : You understand that strong project delivery is built on collaboration and shared accountability.

Comfort with technology : You learn new tools quickly and aren't intimidated by new systems or processes.

The Requirements

Minimum Qualifications

You have a minimum 4 years of experience in construction project coordination or project management, with a solid understanding of the project lifecycle.

You are currently based in the San Francisco Bay Area with the ability to commute to our client project site at SFO.

Proficiency in :

• Microsoft Project for scheduling
• Excel for tracking and analysis
• PowerPoint for presentations and reporting

You have demonstrated ability to support multiple projects and stakeholders in a fast-paced environment.

Bonus Points If You Have

Experience working in a PMIS platform such as Procore, Prolog, e-Builder, Unifier, or similar.

Hands-on exposure to cost tracking, forecasting, and schedule management.

A Bachelors degree in Construction Management, Engineering, or a related field.

Why You'll Love It Here

You will build your career alongside experienced Project Managers who are invested in your growth.

You will gain exposure to complex, high-impact construction projects in San Francisco.

You will be a part of a collaborative, people-first team where initiative is encouraged and contributions are recognized.