Accounts Payable Specialist

The Accounts Payable Specialist is responsible for managing and processing the company's outgoing payments. This includes handling invoice processing, vendor management, expense reporting, and ensuring timely and accurate payment of bills. The ideal candidate is detail-oriented, organized, and has a strong understanding of accounting principles and procedures.

RESPONSIBILITIES:

• Process high-volume of invoices, ensuring accuracy and appropriate approvals
• Review and reconcile vendor statements; resolve any discrepancies
• Match purchase orders, receiving documents, and invoices (three-way match wherein the receiving document matches PO matches invoice)
• Prepare and execute payment runs (checks, ACH, wire transfers)
• Maintain accurate and up-to-date vendor records and payment history including regular auditing of these records to ensure that a vendor representative can be reached at any time and that all backup documentation is accurate
• Respond to internal and external inquiries regarding accounts payable
• Assist in month-end and year-end closing processes
• Prepare and maintain reports related to accounts payable functions and other accounting as needed and requested
• Ensure compliance with all organizational policies and all FM accounting SOPs, as well as the legal regulations and best practice standards agreed to by the organization and its governing and auditing bodies
• Assist with audits by providing all supporting documentation as requested
• Assist with all mission work as needed and requested with some or no prior notice including, but not limited to: serving as a truck spotter, helping with Farm Market/Community Garden/Freight Farms/on and off-site food distributions, preparation of meals and serving and delivering home-delivered meals.
• Other duties as assigned.

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
• 2+ years of accounts payable and knowledge of basic accounting principles and accounts payable standard processes
• Proficient in MS Office software, as well as accounting software (e.g. Net Suite Oracle preferred) and ability to quickly learn new software as needed
• Strong attention to detail and accuracy and excellent organizational and time management skills
• Strong oral and written communication skills
• Ability to work independently and in a team environment; confidentiality essential
• Current & valid driver’s license and daily access to an automobile
• Must be capable of lifting a minimum of 35 lbs.