Department Administrator

Job Overview

Summary/Objective
A Department Administrator provides ongoing administrative support to an office or a set of managers. The tasks of this professional also includes contacting HR department, handling budgets and managing events for an office. Functions as an assistant that will schedule and plan meetings, prepare documents and presentations, conduct market research along with performing other more routine tasks such as writing memos and taking phone calls. You will be responsible for developing and maintaining structures for communication between departments and providing their supervisors with valuable information regarding market research and business opportunities. Essential Functions

• Assists in managing the day-to-day operations of the executive team
• Event Planning to include proactively planning, organizing and executing events and activities, including food and facility preparation, agenda preparation
• Office Management to include ordering of supplies, equipment and facility maintenance as well as overall facility appearance
• Oversees internal administrative duties such as processing invoices, budgets and expense reports, material creation and copies
• Organizes and maintains files and records
• Plans and schedules meetings and appointments
• Manages projects and conducts basic research
• Prepares correspondence and reports
• Makes travel arrangements
• Organizes meetings, keeping agenda, minutes, etc.
• Assists other managers
• Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.

Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice EEO Statement
The Company is committed to hiring a diverse and qualified workforce. We will not consider any characteristic or category protected by state or federal law in hiring or employment decisions, including but not limited to race, national origin, color, religion, sex, sexual orientation, gender identity, disability, age, status as a parent, or genetic information.

Requirements

Competencies

• Positive and professional attitude with ability to get along with others
• Outstanding communication skills, with the ability to interact with all levels of staff
• Expert multi-tasker and with the ability to prioritize accordingly
• Must be proficient dealing with fast-paced, rapidly changing and often ambiguous environments; be organized and have a commitment to details
• Positive and approachable attitude
• Organized and goal-oriented professional with ability to use strong analytical skills, knowledge of office administrative procedures and strong background in office management
• Results-focused individual providing high-end administrative support to various executives as well as various departments
• Must be proficient in administrative tasks to promote continuous support and improvement of the existing system
• Sound judgment and critical thinking skills
• Self-motivated and the ability to work independently with little or no supervision Strong working knowledge of Microsoft Office Suite (Word, Power Point, Excel, and Outlook)
• Ability to prepare executive level presentations, memos, and general correspondence
• Provide excellent customer service

Work Environment/Physical Demands
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions in an office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, and the noise level is usually quiet. While performing the duties of this job, employees are regularly required to:

• sit, walk and stand
• use hands repetitively to operate standard office equipment
• reach with hands and arms
• lift up to 25 pounds

Position Type/Expected Hours of Work Works evenings, weekends and holidays as required. Required Education and Experience
High school diploma or the equivalent and five-year related experience or equivalent combination of education and experience. Preferred Education and Experience
Associate's degree ( or equivalent; and five to seven-year related experience and/or training; or equivalent combination of education and experience.