Department Administrative Assistant / Office Services Clerk (Dallas, TX) (#3987)

Department Administrative Assistant / Office Services Clerk

We are seeking a Department Administrative Assistant / Office Services Clerk in our Dallas office. In this role, you will provide a broad range of administrative support, as well as provide various office services assistance. Are you skilled at juggling multiple responsibilities? Do you excel in communication and prioritize delivering outstanding customer service? If you thrive in a fast-paced office setting, we encourage you to apply. This is an on-site position in our Dallas office, with work hours from 8 : 30 AM to 5 : 00 PM. As a key member of the team, you will :

• Process daily mail; perform mail pickup and delivery at scheduled times.
• Provide client services / receptionist coverage as needed, including back-up for breaks.
• Open and close electronic files, prepare labels, prepare files for off-site storage including content description reports. Coordinate delivery and retrieval of files from off-site storage vendor.
• Assist with annual document destruction, as necessary.
• Assist with outside deliveries, as needed.
• Operate photocopy machine for large copying and scanning projects.
• Schedule conference rooms and visiting attorney offices; order catering as needed.
• Coordinate coffee service which includes ordering, maintaining, and cleaning of coffee stations and conference rooms. Keep kitchens cleaned, organized, and stocked.
• Function as liaison with building management and coordinate building services.
• Maintain accurate and detailed records of receiving documents and supplies and ensure that all products received are correct. If necessary, handle returns to vendors promptly.
• Input, track, and receive tasks using legal services workflow system.
• Assist with entering attorneys' time, ensure accuracy by proofreading, using spellcheck and appropriate task codes to comply with firm policies.
• Organize electronic documents in document management system and shared network drives.
• Manage and organize physical files and other hard copy materials.
• Process reimbursement requests, check requests, and vendor invoices.
• Prepare binders, indexes, and labels; assist with organization of materials.
• Provide administrative support directly for first and second year associates, as requested.
• May be requested to perform other duties not listed above.

What we're looking for :

About Dorsey : Dorsey & Whitney is an international law firm with more than 575 lawyers in 21 offices throughout the United States, Canada, Europe and Asia. We are a premier legal counselor to companies worldwide in a wide range of industries. Dorsey offers opportunities for advancement within a collaborative and dynamic environment, with competitive pay and excellent benefits.

One of our greatest strengths is a friendly, cooperative culture that values and appreciates each individual. Dorsey has received external recognition for our welcoming workplace.

Reasonable Accommodations : Dorsey is committed to providing disability and religious-based reasonable accommodations, as well as menopause, pregnancy or lactation-related reasonable accommodations.

How to Apply : Dorsey & Whitney LLP accepts online applications. Please go to the "Careers" section of the Dorsey website at www.dorsey.com / staffjobs and complete Dorseys online application form.