Administrative Coordinator

Administrative Coordinator

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Harvard University's Central Administration is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high-quality and efficient services to the schools to help them achieve their goals.

Job Description

Reporting to the Managing Director, the Administrative Coordinator is responsible for supporting a wide range of administrative and support functions. The Administrative Coordinator is responsible for developing effective systems for managing administrative needs, distributing institutional communications, proactively setting short-term and long-term priorities, and anticipating and completing tasks needed to execute identified projects as directed. The Administrative Coordinator provides regular updates on the progress of these tasks and projects.

Job-Specific Responsibilities :

• Manage complex calendars responding quickly and efficiently to a high volume of scheduling requests and changes, showing significant independent judgment in identifying and resolving potential conflicts.
• Support the development of agendas, collection, collation, and distribution of materials for meetings.
• Compose, proofread, edit and prepare correspondence, reports and other materials as needed.
• Arranges for use of facilities and advise on the availability of services for group gatherings and meetings; provides set up and in-room support as needed.
• Assist with planning and execution of institutional events with A.R.T. staff such as the company meetings, holiday and other social events.
• Supports the access to SharePoint and the management and organization of common files.
• Coordinates with various managers as needed for onboarding of other staff members, students and interns, and temporary workers. May assists in training, scheduling, and distributing work for these individuals.
• Occasionally supports the reconciliation of financial transactions and reimbursements.
• Perform additional related duties as needed.

Qualifications

Candidates MUST meet the following basic qualifications to be considered for this role :

Three or more years of related experience. Education beyond high school may count towards experience.

Additional Qualifications and Skills :

Excellent interpersonal and communication skills required. Ability to prioritize work in an environment with multiple and conflicting interests. Ability to work independently with minimal supervision. Ability to handle complex and confidential information with discretion. Competency using a variety of computer software. May be tested on appropriate computer skills as required. Keyboarding speed (wpm) may be required as appropriate to job duties. Tessitura knowledge a plus. Demonstrates a passion for and familiarity with the performing arts industry.

Additional Information

This position has a 3-month orientation and review period.

This is a position that is based at a Harvard campus location with some remote work options available. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

This position is salary grade level 054. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to :

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.