Recruiting & Workplace Coordinator (Contract Position)

Recruiting & Workplace Coordinator (Contract Position)

We are looking for a Recruiting and Workplace Coordinator for a 6 month full-time contract in our San Jose Office. In this unique dual administrative role, you will be the friendly front desk reception coordinator and will be working with our R&D team on interview coordination and day-of interview support.

This role has a requirement of working in office 5 days per week. Visa sponsorship is not available at this time.

Recruiting Coordination :

Create a positive, professional and welcoming candidate experience and represent FloQast throughout the hiring cycle with : timely and respectful follow ups to candidates, attention to detail in written and verbal communication, accurate scheduling of interviews, and ensuring data integrity in our ATS.

Successfully manage a high volume of scheduling phone interviews and on-site interviews for our R&D teams in San Jose.

Maintain exceptional records and notes within our Applicant Tracking System (Lever).

Develop and maintain strong relationships with our internal hiring teams and interviewers to ensure a smooth process.

Assist with optimization and maintenance of our Applicant Tracking System.

Ensure candidates are moved through the pipeline and responded to in a timely and accurate manner.

Support the Recruiting team with process optimization projects and ad hoc opportunities.

Workplace Coordination :

First point of contact for building services, facilities and utilities maintenance, and vendors.

Responsible for reception services at the San Jose office, including meet and greet visitors, field incoming phone calls, and managing traffic in and out of the office.

Present to greet visitors at the front door and direct them to the appropriate person.

Answer and direct general phone calls to the Company line.

Daily collection and distribution of mail and packages.

Responsible for maintaining appearance in occupied spaces at the San Jose office including workstations, kitchen, conference rooms, etc. to create a welcoming environment while providing best in class support for all FloQast employees.

Own ordering and coordination of recurring lunches, and other ad hoc lunches as needed, as well as ordering and maintaining office supplies and well-stocked kitchen.

Coordinate and handle invoices, credit card expenses and managing the office budget.

Liaise with external office suppliers and the office building management.

What You'll Bring :

1-2 year minimum experience specifically in a Talent Acquisition Coordinator role, and / or Office Administrator role.

Experience with Lever or similar Applicant Tracking System required.

Ability to manage a high volume of scheduling and coordinating is required.

Excellent time management and organization with the ability to prioritize work.

Ability to multi-task and function in a fast-paced environment.

Exceptional customer service focus with excellent written and verbal communication skills with attention to detail.

Highly energetic, positive, and enthusiastic team player with strong interpersonal skills and collaborative orientation.

Proactive problem solver who is detail-oriented.