Emergency Planning Program Coordinator

General Statement

Under direction of the Risk Manager, develops, updates and maintains the District’s Emergency Operations Plan, Business Continuity Plan and supporting plans, including emergency preparedness training and exercises, communication of programs to operating units, and departmental accounting.

Essential Job Functions

Essential job functions are fundamental, core functions common to positions in a classification. They are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are designed to be descriptive and not restrictive, incumbents may complete one or all of the job duties listed, or tasks of similar kind not specifically listed here.

• Ensures that the Emergency Operations Plan (EOP), Business Continuity Plan (BCP) and related documents are maintained, updated, revised and distributed on a regular schedule, with stakeholder input.
• Prepares and conducts ongoing emergency management training for Business Continuity Personnel and others; monitors and adapts training efforts and schedules as needed to better assure staff preparedness.
• Tracks compliance with FEMA training for Business Continuity Personnel.
• Prepares and coordinates periodic exercises of the EOP and BCP, through a multi-year training and exercise plan and calendar; partners with regional partner agencies on training and exercise efforts to sustain readiness and resilience.
• Assists in providing after action reviews and reports for emergencies that utilized an activated IMT and provides improvement planning tracking measures.
• Facilitates local and regional partnerships, as appropriate, to support the District’s emergency management efforts; submits resource requests to the Cook County Department of Emergency Management and Regional Security (CC EMRS), the Chicago Office of Emergency Management and Communications (OEMC) and Illinois Water/Wastewater Agency Response Network (ILWARN).
• Prepares and/or contributes to the preparation of reports, briefings, documents, and other written materials relating to the District’s emergency management program for presentation to management, the Board of Directors, and stakeholders in other organizations and agencies.
• Implements, updates and trains others on the District’s emergency management software.
• Assists in the preparation of the annual risk and management section budget, including the identification of federal funding opportunities such as training.
• Assists in the development of strategic risk management business plans; identifies and analyzes potential impact of exposures to loss; researches, evaluates and makes recommendations regarding emergency management, risk management, safety, loss control and claims management.
• Assigns, supervises and reviews work; ensures staff compliance with District policies and procedures including Personnel Rules and Administrative Procedures; completes performance reviews; addresses employee complaints and grievances; may recommend employment actions such as hiring, transfer, suspension, promotion or discharge.

Other Job Functions

• Performs other duties as assigned.

Environmental Conditions

Work involves a combination of office work and work in the field. Office work is performed in a typical office environment and requires the use of standard office equipment including computers. Field work is performed in a wastewater treatment plant environment and may include exposure to a variety of operating mechanical equipment, loud noise and/or noxious odors. Field work requires the operation of a motor vehicle.

Desirable Knowledge, Skills and Abilities

• Considerable knowledge of the concepts and practices of emergency management and risk management. Certification as a Certified Emergency Manager (CEM) or equivalent is preferred.
• Understands and has experience with Incident Command Structure and/or Incident Management Teams.
• Ability to coordinate and manage project teams and provide project oversight.
• Ability to communicate effectively, orally and in writing.
• Ability to collect, monitor and record pertinent data and produce reports.
• Ability to plan and supervise the work of subordinate analysts and administrative staff.
• Ability to utilize a personal computer and maintains a working knowledge of applicable software programs.

Minimum Qualification Requirements

Graduation from a four-year accredited college or university majoring in emergency management, risk management, finance, accounting, business administration, public administration or a related field and four years of experience in emergency response planning, emergency response exercises, or related activities.

Substitution

Additional emergency management and risk management experience may be substituted for the required education on a year-for-year basis. Graduate study in emergency management, risk management or a closely related field may be substituted for the technical experience on a year-for-year basis up to a maximum of two years.

Promotional Requirement

• None