Administrative Assistant

Position Title :

Administrative Assistant

Position Type : Regular

Job Number : SA69124

Full or Part Time :

full-time 40 hours weekly

Fair Labor Standard Act Classification :

Non-Exempt

Anticipated Pay Range :

$22.00-$25.00

Pay Range Information :

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Job Description Summary :

The Administrative Assistant performs a broad range of administrative duties for the day-to-day operations of the Disability Services (DS) department and the Director. Office duties will include scheduling the Director’s and Specialists calendars, reception duties, receiving moderate volume of calls, emails and walk-ins with questions about services and procedures of the office. There will be a heavy use of an office management software to input data into student records, as well as internet work. Provide excellent and sensitive customer service for students, parents, faculty and staff about disability related services.

Responsibilities :

Administrative and Clerical Support

• Serve as the first point of contact for Disability Services, greeting students, faculty, and visitors professionally.
• Answer calls and emails, provide accurate information, and route inquiries appropriately.
• Schedule and confirm appointments.
• Receive, provide, and maintain confidential student and office information.
• Prepare departmental correspondence, forms, and routine communications.
• Maintain an organized and welcoming office environment to support daily operations.

Office and Financial Support

Webpage Support

Perform other duties as assigned.

Required Qualifications :

Desired Qualifications :

Special Instructions to Applicants :

Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.