Assistant Materials Coordinator (1942) - Facilities - SFO - (162944)

Assistant Materials Coordinator

Under general direction, the Assistant Materials Coordinator ensures the efficient and reliable management of materials and supplies critical to SFO operations. It supervises and coordinates the materials management activities related to planning, ordering, receiving, storage and distribution of a wide variety of essential materials while maintaining accurate, integrated systems for tracking and controlling inventory. The role develops and enforces materials management policies, provides expert guidance to departments, and supports operational continuity by coordinating resources and resolving inventory-related issues.

What You'll Do :

• Provides materials equipment, and supplies to the Facilities Division by directing receiving, warehousing, and distribution services; plans, assigns, supervises and reviews the work of subordinate staff engaged in the maintenance of inventory management records; prepares periodic and special reports of unit activities, materials on hand, and material usage; plans, organizes and directs activities of subordinate staff to ensure appropriate planning, auditing, timely delivery and control of materials.
• Confers with section or division managers and supervisors regarding material support operations, short or long range plans affecting supplies and usage and adjusts or recommends necessary inventory, storage or reorder changes.
• Evaluates inventory levels and reorder points by compiling and analyzing utilization statistics; advises management of significant transactions and trends; recommends changes in established targets when indicated; plans and directs annual and special inventories and equipment; and maintains a computerized inventory management information system; provides daily support to inventory, tool room, spare parts, and other materials management functions.
• Participates in the development and implementation of departmental policies and procedures in conformance with departmental and City and County purchasing and storeroom policies; develops and implements security policy; regularly reviews existing procedures, and recommends revisions as necessary.
• Selects and evaluates subordinate personnel; approves timesheet records; monitors and appraises work of subordinate staff and encourages productivity through coaching and counseling; documents and makes recommendations on employee performance and discipline; identifies training needs and determines appropriate training programs.
• Coordinates arrival of inbound freight; oversees all materials movement from receipt to final storage location or delivery to customer; implements improvements to gain efficiency in materials movement and storage.
• Safeguards warehouse operations and contents by establishing and monitoring security procedures and protocols; restricts access to inventory storage areas to authorized employees based on their assigned roles and responsibilities; establishes and enforces controls to decrease the risk of loss or theft; advises employees on the care, handling and preservation of items received, stored, shipped and stocked.
• Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances and initiating corrective actions.
• Maintains physical condition of warehouse by planning and implementing new design layouts; inspecting equipment; issuing work orders for repair and requisitions for replacement.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks.
• Performs and documents physical counts of all inventory, evaluates results, and reconciles the physical count with automated record systems; maintains an integrated computerized inventory control system through subordinates by training and supervision.
• Identifies and separates obsolete inventory from usable inventory; assesses and disposes of obsolete inventory at least annually and ensures adjustments are recorded in the inventory system in a timely manner.

Education : Possession of a baccalaureate degree from an accredited college or university with major college coursework in public administration, economics, industrial engineering or related field AND Experience : Three (3) years of verifiable experience in the operation, maintenance and management of a complex computerized inventory management system for stores of materials, supplies and equipment. The system must have included repetitive stock replenishment cycles. Two (2) years of this experience must have been at a supervisory level. Education Substitution : Additional qualifying work experience as described above may substitute for the required education on a year-for-year basis, up to four (4) years.

Desirable Qualifications :

Verification of Education and Experience : Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Review SF Careers Employment Applications for considerations taken when reviewing applications. Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.

Selection Procedures : After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following : Supplemental Questionnaire Evaluation (Weight : 100%) Candidates who meet the minimum qualifications will be sent a Supplemental Questionnaire (Behavioral Consistency Questionnaire). The Supplemental Questionnaire is designed to measure the knowledge, skills and abilities required for this position. All candidates' responses to the Supplemental Questionnaire are subject to verification. All relevant experience, education and / or training must be included in the responses in order to be reviewed in the rating process. A passing score on the Supplemental Questionnaire must be achieved in order to be placed / ranked on the eligible list. Candidates will be placed on the eligible list in rank order according to their final score.

Eligible List / Score Report : A confidential eligible list of applicant names that have passed the civil service examination process will be created and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list / score report resulting from this examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission. The duration of the eligible list resulting from this examination process will be six (6) months and may be extended with the approval of the Human Resources Director.

To find Departments which use this classification, please see the city's Position Counts by Job Codes and Departments.