Administrative Business Partner, Finance & Ad Sales

Job Description

We are looking for an Administrative Business Partner to support Finance and Ad Sales in our New York City office. This position requires high levels of integrity and discretion in handling confidential information, professional interface with senior executives, and outstanding planning, time management, and organizational skills.

The ideal candidate has experience in handling a wide range of administrative and executive support-related tasks, possesses analytical skills, and can work independently. As Administrative Business Partner, you will serve as part of an Executive Assistant team supporting Finance and the broader Ad Sales organization.

A Snapshot Of Your Responsibilities

• Plan, organize, and manage all logistics for high-level internal and external Ad Sales / Finance meetings, including catering, AV / IT needs, agendas, and materials, ensuring flawless execution, in collaboration with internal partners and external clients
• Manage complex calendar requests, meeting invites, and conference room logistics
• Prepare executives and larger Ad Sales / Finance teams in advance of all meetings
• Track and help drive completion of key deliverables, and follow up on outstanding items on behalf of key executives
• Execute expense management activities promptly, ensuring expense reconciliation is current at all times
• Manage all Ad Sales Finance workflows that require approvals
• Seamlessly manage all facets of complex travel coordination, including creation of detailed itineraries for executives
• Act as divisional point-of-contact for T&E profile administration
• Partner with onsite operational teams on office moves, team requests, etc.
• Identify internal and external approaches to solve problems creatively and efficiently

What You Will Need

Nice To Have, But Not A Dealbreaker

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.

Pursuant to state and local pay disclosure requirements, the pay rate / range for this role, with final offer amount dependent on education, skills, experience, and location is $32.00-37.50 per hour. This role is also eligible for various benefits, including insurance, a 401(k) plan, paid time off, and other benefits in accordance with applicable plan documents. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.