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Academic Program Specialist III
Academic Program Specialist IIIUniversity of Florida • Gainesville, Florida, USA
Academic Program Specialist III

Academic Program Specialist III

University of Florida • Gainesville, Florida, USA
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Classification Title :

Academic Program Specialist I / II

Classification Minimum Requirements :

Academic Program Specialist I : Bachelors degree and one year of relevant experience; or an equivalent combination of education and experience.

Academic Program Specialist II : Bachelors degree and three years of relevant experience; or an equivalent combination of education and experience.

Job Description :

T he UF Health CancerInstituteis the 72nd NCI designated cancer center and the onlyone at a public university in the State of Florida. As a matrix cancer center we spanallof the University of Floridas 16 colleges pulling together a world-class multi-disciplinary membership of over 350 faculty and 150 staff to address the challenges of the cancer burden faced by the population we serve as we work together to find a cure.

As an Academic Program Specialist at the UF Health CancerInstitute(UFHCI) you willbe responsible forassistingwith the management ofprogrammatic offerings of the Cancer Training & Education Program (CTEP) including development of program materials events planning and other activities in support of the educational mission of the UFHCI.

In your new role you willbe responsible forthe following :

  • Coordinating and administering CTEP initiatives including managing trainee recruitment program materials participant records and database reporting to support NCI and institutional requirements.
  • Planning executing and evaluating CTEP events meetings conferences and training activities while collaborating with internal and external stakeholders.
  • Assistingwith the coordination of student- and trainee-focused programs such as internships certificate programs and scholar initiatives including recruitment support application review coordination onboarding and program completion tracking.
  • Coordinating with other UFHCI teams to facilitate trainingaward administration and program related academic HR and financial processes to ensure compliancetimelyprocessing and successful trainee participation.

This position is ideal for candidates withan interestin a career in academic program coordination and / or student affairs.A complete job description will be provided to candidates selected for interview.

Expected Salary :

A cademic Program Specialist I : $47500 - $55000

Academic Program Specialist II : $57500 - $65000

This is a TEAMSposition andis eligible for a suite of excellent benefits retirement options and paid leave .

About the City of Gainesville

Home to the University of Florida one of the nations top public universities Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living no state income tax and mild winters. Enjoy the outdoors with over 30 miles of bike trails freshwater springs andnumerouswater activities plus easy access to beaches and world-class theme parks.

Gainesville combines historic charm with modern amenities including a great school system a lively downtown and farmers markets and craft breweries. Discover professional growth and quality of life in Gainesvillewhere community innovation and work-life balance meet!

For more information check out : The Guide to Greater Gainesville and Explore Gainesville in 60 seconds .

Required Qualifications :

Academic Program Specialist I :

Knowledge / Experience :

  • Bachelors degree in Education Public Administration Business Administration or a closely related field.
  • Foundational knowledge of academic program coordination student affairs or general administrative operations.
  • Some experienceassistingwith planning coordinating or evaluating programs meetings or events is preferred but notrequired.

    • Skills / Abilities :

  • Strong organizational and time management skills with the ability to coordinate multiple tasks and meet deadlines.
  • Ability to communicate effectively both verbally and in writing and interact professionally with stakeholders.
  • Ability tomaintainconfidentiality and exercise sound judgment when handling sensitive information.
  • Proficiencywith the Microsoft Office Suite.

    • Academic Program Specialist II :

    Knowledge / Experience :

  • Bachelors degree in Education Public Administration Business Administration or a closely related field.
  • Two to three years of experience in academic program coordination student affairs graduate affairs or related administrative functions preferably within a health sciences or higher education environment.
  • Experience coordinating and evaluating programs meetings conferences or training activities including vendor coordinationlogistics budgeting and scheduling.

    • Skills / Abilities :

  • Demonstrated project coordination and program implementation skills includingabilitytoanticipatechallenges and implement solutions.
  • Strong organizational and time management skills with the ability to manage multiple projects competing priorities and deadlines.
  • Excellent written and verbal communication skills including proofreading and presentation development.
  • Ability tomaintainconfidentiality exercise independent judgment and collaborate effectively with internal and external stakeholders.
  • Proficiency with the Microsoft Office Suite and experience working with databases or reporting tools.

    • Preferred :

    Academic Program Specialist I :

    Knowledge / Experience :

  • Exposure to student affairs academic program support or event coordination within higher education or academic medical settings.
  • Experienceassistingwith meetings conferences or trainee-focused programs.

    • Qualities :

  • Team-oriented with a strong willingness to learn and develop new skills.
  • Professional demeanor with strong interpersonal and customer service skills.
  • Detail-oriented withabilityto follow established processes and procedures.

    • Skills / Abilities :

  • Basic project coordination or event support experience.
  • Ability to prioritize assignments and adapt to changing program needs.

    • Academic Program Specialist II :

    Knowledge / Experience :

  • Experience coordinating academic or trainee-focused programs within health sciences or research training environments.
  • Familiarity with university systems data tracking reporting tools and trainee or program evaluation processes.
  • Experience working with procurement processes vendor management or contract coordination.
  • Knowledge of academic medical center or university administrative processes including travel coordination and procurement practices.
  • Foundational knowledge of research administration federal grant guidelines or training grant programs such as T32 awards.

    • Qualities :

  • Highly resourceful and proactive team contributor withabilityto work independently.
  • Demonstrated professionalism discretion and strong relationship-building skills.
  • Forward-thinking mindset withabilityto meet performance goals in a fast-paced environment.

    • Skills / Abilities :

  • Experience managing projects committees or program initiatives from planning through completion.
  • Strong analytical and problem-solving skills.
  • Advanced organizational skills withdemonstratedability toanticipateprogram needs and implement improvements.

    • Special Instructions to Applicants :

    The University of Florida is a member of the State University System of Florida and an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on merit.

    Applicants must upload a copy of the following documents to be considered for this position :

  • Cover Letter or Letter of Interest
  • Curriculum Vitae or Resume
  • List of Three ProfessionalReferences

    • Application must be submitted by 11 : 55 p.m. (ET) of the posting end date.

    Health Assessment Required :

    No

    Required Experience :

    IC

    Key Skills

    Experience Working With Students,Presentation Skills,Project / Program Management,Organizational skills,Ellucian,Records Management,Academic Advising,LMS,Teaching,Program Development,Public Speaking,Writing Skills

    Employment Type : Full-Time

    Experience : years

    Vacancy : 1

    Monthly Salary Salary : 57500 - 65000

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