Project Coordinator

Job Description

SUMMARY Support the successful planning and execution of Financial Services (FS) workstreams within the district's Enterprise Resource Planning (ERP) system implementation. Work in close partnership with FS subject matter experts, IT staff, and vendor partners to help define system requirements, validate business processes, support testing, and facilitate user training. Play a critical role in ensuring accurate configuration, data integrity, and compliance with district policies and employment regulations. Contribute to change management efforts and provide ongoing support and feedback to enhance the FS system's functionality and user adoption.

This is a project based position aligned with the timeline of the ERP implementation initiative (estimated July 2027).

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Coordinate the planning and execution of Accounting, Finance, Budget and Planning-related modules and workstreams for ERP project activities, deliverables, and timelines.

Work closely with Accounting and Finance subject matter experts (SMEs) to define and document requirements for Accounting, Payroll, Finance, Budget and Planning modules including general accounting, grants accounting, accounts payable, accounts receivable, strategic sourcing, procurement, expense and virtual card programs, and similar modules.

Support system configuration, business process mapping, and validation in coordination with project and vendor teams.

Assist in the development and execution of test plans, including unit testing, integration testing, and user acceptance testing (UAT).

Facilitate training sessions, create instructional materials, and provide support to end users.

Track project status, identify risks or delays in Accounting and Finance workstreams, and escalate issues as needed.

Contribute to data migration, cleansing, and validation activities related to accounting records.

Participate in change management planning and execution to support staff adoption and minimize disruption.

Provide post-go-live support and continuous improvement feedback to Accounting, Finance and IT stakeholders.

Other duties as assigned.

EXPERIENCE Minimum of three (3) years of experience in accounting or finance in a large organization, public sector preferred. Project coordination or systems implementation experience preferred.

EDUCATION & TRAINING Bachelor's degree required. Preferred field of study in Accounting, Business Administration, or a related field. Additional years of experience may be considered in lieu of a degree.

CERTIFICATES, LICENSES, REGISTRATIONS None required

KNOWLEDGE, SKILLS AND ABILITIES Knowledge of Accounting and Finance functional areas including organizational accounting, financial reporting, budgeting, procurement, strategic sourcing, etc. Familiarity with ERP systems (such as Workday, Oracle, SAP, UKG, or similar). Strong organizational, analytical, and problem-solving skills. Excellent written and verbal communication skills, with the ability to interact effectively with both technical and non-technical stakeholders. Demonstrated ability to manage multiple priorities, meet deadlines, and adapt to shifting project needs. Ability to work collaboratively in a cross-functional team environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Teams, and project management tools (e.g., Smartsheet, MS Project, or similar).

SPAN OF CONTROL This position does not supervise other employees but may lead project activities, coordinate cross functional workgroups, and provide direction to team members assigned to ERP-related tasks.

The physical demands, mental functions, and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS Ability to focus on objects at varying distances and distinguish between colors (with corrective lenses). Perform tasks that require manual dexterity, including operation of computers & small office equipment. Basic mobility and the ability to navigate the office environment safely. Ability to speak clearly, listen attentively (with assistance devices), and convey information accurately. May be required to give presentations to groups.

MENTAL FUNCTIONS Ability to analyze complex situations, identify potential risks, and devise effective solutions. Ability to remain flexible in dynamic environments, adjusting plans and strategies as necessary to accommodate changing requirements or circumstances. Ability to effectively communicate and collaborate with other teams. Ability to manage time and priorities to meet deadlines.

WORK ENVIRONMENT Work is performed in a semi-secured office building with a typical office environment and risk factors. Occasional travel to other administrative offices may be required. Work hours may occasionally extend beyond the standard workday during critical implementation phases or deadlines.