Talent.com
Administrative Assistant
Administrative AssistantPavago • Indianapolis, IN, US
[error_messages.no_longer_accepting]
Administrative Assistant

Administrative Assistant

Pavago • Indianapolis, IN, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Executive Assistant (EA)

Our client is seeking an Executive Assistant to provide high-level administrative and operational support to senior executives. This role goes beyond basic admin tasks the EA acts as a gatekeeper, project manager, and trusted partner, ensuring executives are prepared, informed, and able to focus on strategic priorities.

Responsibilities include :

  • Manage complex executive calendars, including internal / external meetings, travel, and events.
  • Anticipate conflicts, prioritize requests, and optimize time usage.
  • Schedule across multiple time zones using Outlook or Google Calendar.
  • Draft, proofread, and send emails or memos on behalf of executives.
  • Screen calls, messages, and requests, escalating only what requires executive attention.
  • Serve as a liaison between executives, employees, clients, and partners.
  • Prepare agendas, talking points, and briefing documents.
  • Collect and synthesize background materials ahead of meetings.
  • Record minutes, track action items, and ensure follow-up.
  • Coordinate domestic and international travel (flights, hotels, transportation).
  • Prepare detailed itineraries and handle last-minute changes.
  • Process reimbursements and expense reports.
  • Assist with research, data gathering, and report preparation.
  • Track progress on executive priorities and initiatives.
  • Manage confidential information with discretion.
  • Maintain organized digital filing systems.
  • Manage document version control and approvals.
  • Support onboarding or offboarding of senior staff as needed.

What makes you a perfect fit :

  • Highly organized, detail-oriented, and proactive.
  • Strong communicator with professional polish.
  • Able to anticipate needs and problem-solve independently.
  • Comfortable working in fast-paced, high-pressure environments.

    • Required experience & skills (minimum) :

  • 3+ years of experience supporting senior executives.
  • Proficiency with Microsoft Office and Google Workspace.
  • Proficieny with Jobber as a CRM.
  • Experience managing complex calendars and travel itineraries.
  • Excellent written and verbal communication.

    • Ideal experience & skills :

  • Prior experience in high-growth startups, professional services, or executive-level support roles.
  • Familiarity with collaboration tools (Slack, Zoom, Notion, Asana).
  • Experience handling sensitive or confidential information.
  • Background supporting multiple executives simultaneously.

    • What does a typical day look like?

  • Begin by reviewing the executive's calendar and preparing briefing notes for the day.
  • Screen emails and calls, flagging urgent items and drafting responses where appropriate.
  • Coordinate meetings and logistics, ensuring agendas, materials, and follow-ups are clear.
  • Manage travel plans and expense reports when required.
  • Track executive priorities, following up with team members to ensure deliverables are met.
  • Wrap the day by summarizing outstanding items, updating the calendar, and preparing tomorrow's agenda.

    • In essence : you are the executive's right hand, ensuring they operate at maximum efficiency and effectiveness.

    Key metrics for success (KPIs) :

  • Calendar accuracy and minimized conflicts.
  • Timely communication and follow-up on executive priorities.
  • High satisfaction from executives and stakeholders.
  • On-time completion of expense reporting and travel logistics.
  • Reduced administrative burden on executives (measured by time freed).

    • Interview process :

  • Initial Phone Screen
  • Video Interview with Pavago Recruiter
  • Practical Task (e.g., draft an executive briefing memo or manage a sample scheduling scenario)
  • Client Interview with Executives
  • Offer & Background Verification
    • [job_alerts.create_a_job]

    Administrative Assistant • Indianapolis, IN, US

    [internal_linking.related_jobs]
    Administrative Assistant

    Administrative Assistant

    Cynet Systems • Indianapolis, IN, US
    [job_card.full_time]
    Responsibilities : Handle confidential and non-routine information and facilitate team communication.Assist in coordinating logistics for on and off-site internal and external meetings and conferenc...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant (Remote Position)

    Administrative Assistant (Remote Position)

    GOLD GATE • Lawrence, Indiana
    [filters.remote]
    [job_card.full_time] +1
    [filters_job_card.quick_apply]
    Administrative Assistant (Remote Position).Part-Time : $18–$24 per hour.Full-Time : $20–$28 per hour.We are seeking a dependable and well-organized Remote Administrative Assistant to supp...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant

    Administrative Assistant

    HDR • Indianapolis, IN, US
    [job_card.full_time]
    At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and n...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant

    Administrative Assistant

    RADcube • Carmel, IN, us
    [job_card.full_time]
    [filters_job_card.quick_apply]
    As an administrative assistant, you will be required to perform basic administrative tasks including composing emails, printing documents, scheduling meetings, answering phones, and creating report...[show_more]
    [last_updated.last_updated_variable_days]
    Administrative Assistant

    Administrative Assistant

    Purple Ink • Indianapolis, IN, US
    [job_card.full_time] +1
    Are you the go-to person in the office, who supports the team administratively? Do you enjoy working in a professional setting where you get to interact with clients and have a variety of duties? A...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Hospice Administrative Assistant

    Hospice Administrative Assistant

    Brighton Hospice • Indianapolis, IN, US
    [job_card.full_time]
    At Brighton / Suncrest Hospice our goal is to change the expectation of hospice care in your area by providing exceptional care and service to our patients. This is achieved by allocating the resource...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant I

    Administrative Assistant I

    Abacus Service Corporation • Indianapolis, IN, US
    [job_card.full_time]
    Administrative Assistant I Position.A new Administrative Assistant I position became available in Wand.Please review the job description below and email me the resumes directly until you have acces...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Field Administrative Assistant

    Field Administrative Assistant

    Clayco • Indianapolis, IN, US
    [job_card.full_time]
    Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality so...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant

    Administrative Assistant

    SERVPRO • Columbus, IN, United States
    [job_card.full_time]
    SERVPRO of Jackson & Jennings Counties is hiring an.SERVPRO of Jackson & Jennings Counties offers : .Perform fundamental daily administrative tasks to assist the office team.Coordinate crew and job s...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant

    Administrative Assistant

    Labcorp • Indianapolis, IN, US
    [job_card.part_time]
    Are you interested in making a real scientific impact through your everyday work? Would you enjoy working in a team-focused environment as you explore unique career opportunities?.If you are lookin...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant-Crisis Center Unit (CSU)

    Administrative Assistant-Crisis Center Unit (CSU)

    Brightlitalent • Indianapolis, IN, US
    [job_card.full_time]
    Administrative Assistant-Crisis Center.Join our dedicated team as an Administrative Assistant, where you will play a vital role in supporting the operational needs of our Crisis Center.Your contrib...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant - Onsite - Indianapolis, IN

    Administrative Assistant - Onsite - Indianapolis, IN

    Argyle Infotech • Indianapolis, IN, US
    [job_card.full_time]
    Working as an Administrative Assistant with the Indiana Department Of Health Food Protection Division Rapid Response Team and the Produce Safety Team.[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant

    Administrative Assistant

    Milliner Talent Solutions • Indianapolis, Indiana, United States
    [job_card.full_time]
    Milliner Talent Solutions is one of Indiana's finest Accounting, Finance, Human Resources, Administrative and Customer Service staffing and recruiting firms. As specialized recruiters, we conduct se...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant, Remote, 82K - 101K, Growth Opportunities

    Administrative Assistant, Remote, 82K - 101K, Growth Opportunities

    Keller Executive Search • Indianapolis, IN, US
    [filters.remote]
    [job_card.full_time]
    This is a position within Keller Executive Search and not with one of its clients.Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Sear...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant III

    Administrative Assistant III

    Pennsylvania Staffing • Indianapolis, IN, US
    [job_card.part_time]
    We are seeking a detail-oriented and proactive administrative assistant to join our operations team.This entry-level role is ideal for candidates looking to start a career in financial services.The...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant

    Administrative Assistant

    DuCharme McMillen & Associates • Indianapolis, Indiana, USA
    [job_card.full_time]
    As an employee-owned company DMA prioritizes employees.Low turnover rates and tenured teams are living proof : .Great Places to Work Certified. Employee stock ownership program eligibility begins on d...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Administrative Assistant

    Administrative Assistant

    Avenues Recovery • Indianapolis, IN, US
    [job_card.full_time]
    Avenues Recovery Center is a nationwide network of drug and alcohol rehab centers with seventeen locations across several states. We offer highly individualized treatment in a clean, modern, comfort...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant Food Service North

    Administrative Assistant Food Service North

    Community Health Network • Indianapolis, Indiana, USA
    [job_card.full_time]
    Community Health Network has an excellent opportunity available within our.Department located at location.If you are looking for challenging work and meaningful advancement then you should consider...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]