Quality Systems and Software Specialist

Job Description

Job Description

Benefits :

401(k)

401(k) matching

Dental insurance

Health insurance

Vision insurance

Wellness resources

Blood Bank of Alaska Position Description

Position Title : Quality Systems and Software Specialist

Department : Quality Assurance

Reports To : Director of Quality Assurance

Date Updated : November 2025

Position(s) Supervised : None

POSITION SUMMARY

Blood Bank of Alaska (BBA) is seeking a detail-oriented Quality Systems and Software Specialist at our main campus in Anchorage, AK. For this full-time position, you will be a key member of the Quality Assurance team, providing the blood bank with essential support for quality processes and assessments. The Quality Systems and Software Specialist at the Blood Bank of Alaska (BBA) is responsible for promoting regulatory compliance, managing the occurrence program, and administering the Blood Establishment Computer System (BECS) and other software. Key duties include conducting investigations, performing audits, supporting external inspections, managing procedures and records, and providing software training.

This position will be responsible for :

• Promote organizational compliance with accrediting agency, state, and federal regulations
• Manage BBAs occurrence program
• Perform investigations for occurrences
• Manage and perform internal audits
• Facilitate changes to BBAs Standard Operating Procedures (SOPs)
• Administrate BBAs Blood Establishment Computer System (BECS) and any other applicable software program
• Provide customer service to BBAs software users
• Manage and perform software upgrades and validations

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Perform duties in compliance with all applicable regulatory and accrediting agencies. Ensure OSHA regulations

and cGMPs are adhered to.

• Perform occurrence investigations including Occurrence Reports (ORs), Post Donation Information (PDI),

Biological Product Deviation Reports (BPDRs), and Quarantine and Lookback (Q&LB) for positive test results.

• Assist with the review, compilation, and submission of FDA reports, correspondence, product licensing, etc.
• Develop operational audit plans, perform audits, write audit reports, and issue audit findings to department

management. Audits will include : blood center processes, procedures, work areas, electronic records, and

documents.

• Provide support during external agency inspections (FDA, AABB, etc.).
• Facilitate changes to Standard Operating Procedures (SOPs). This may include writing and updating policies,

processes, and procedures.

• Manage record retention process and record storage areas.
• Administrate BBAs Blood Establishment Computer System (BECS) and other applicable software programs.
• Provide customer service to BBAs software users.
• Manage and perform software configuration changes, upgrades, and validations where applicable.
• Maintain positive communication with all departments. Promote a positive work environment in which staff work

cooperatively toward objectives.

• Exhibit support of BBAs values, mission statement, quality objectives, and customer service standards at all

times.

• Perform other duties as assigned and qualified to do.

CUSTOMER INTERACTION / PROBLEM SOLVING

• Must maintain a high standard for conscientious, courteous, and enthusiastic service to internal and external customers, and the public in general.
• Must make customers needs a high priority in face-to-face, telephone, and email contact.
• Must consistently deliver service in a timely, accurate, professional, and friendly manner.
• Must demonstrate a high level of problem-solving skills.

QUALIFICATION REQUIREMENTS

To perform this job successfully, each essential duty (as listed above) must be performed satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required.

GENERAL KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of general safety and quality assurance policies.
• Exceptional computer skills. Proficient in Microsoft Office applications (Word, Excel, Access).
• Strong organizational skills and ability to prioritize tasks.
• Strong interpersonal and communication skills.
• Effective written and verbal communication skills.
• Ability to work independently, be self-motivating, perform tasks of a highly detailed nature accurately within

required timeframes, and adapt to fluctuating workloads.

• Ability to write and interpret technical, professional, and other work-related documents.
• Ability to problem solve at a high level through interpretation of regulatory guidelines, applicable laws and

statutes, and industry standards, and using quality-focused decision making.

• Ability to network with internal and external resources, build relationships conducive to a quality environment and

continue growth in knowledge areas related to industry.

• Ability to interface effectively and harmoniously with co-workers, the general public, and regulatory inspectors.
• Ability to perform job duties in a manner that is professional, ethical, diplomatic, inquisitive, and flexible.
• Ability to instruct and train staff in software programs.
• Ability to organize and maintain company records.
• Ability to maintain confidentiality of donors, customers, employees, and BBA business information..

EDUCATION

Associate's or Bachelor's Degree in relevant field strongly preferred (English, journalism, etc.). Experience may be substituted with a demonstrated ability to perform regulatory interpretation and advanced technical writing.

EXPERIENCE

Minimum three years in highly regulated environment preferred which included responsibility for compliance, policy,

and procedure development and implementation while working with a diverse employee population.

CERTIFICATES, LICENSES, ETC.

Minimum : Valid Drivers License

Preferred : MLT, MT, MLS, or SBB (ASCP). American Society of Quality (ASQ) CQA.

WORK ENVIRONMENT

• Extensive use of computers.
• Must be able to lift at least 30 pounds and sit for long periods of time.
• Potential hazard due to exposure to blood or other potentially infectious materials. The Blood Bank of Alaska follows OSHA Bloodborne Pathogens Standards in the workplace.
• Must be able to walk moderate distances, climb stairs, reach, push, pull, and bend in order to perform his / her job duties.