Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Pico Rivera, California. In this role, you will support daily office operations, ensuring smooth workflows and effective communication. If you thrive in a fast-paced environment and have a passion for organization and multitasking, this position is for you.

Responsibilities :

• Manage and organize daily office activities to ensure efficiency and productivity.
• Respond to incoming calls professionally and provide accurate information or direct inquiries to the appropriate departments.
• Perform data entry tasks with high attention to detail and accuracy.
• Maintain and update records, files, and documentation in an organized manner.
• Serve as the first point of contact by greeting visitors and managing reception duties.
• Coordinate schedules, appointments, and meetings for team members.
• Support various administrative tasks, including preparing reports and correspondence.
• Assist in tracking office supplies and placing orders as needed.
• Collaborate with team members to ensure seamless communication and project execution.
• Minimum of 2 years of experience in administrative assistance or a related role.
• Strong proficiency in answering inbound calls and managing phone systems.
• Demonstrated ability to handle data entry tasks with accuracy and efficiency.
• Familiarity with general office procedures and administrative workflows.
• Excellent organizational and multitasking skills.
• Effective communication skills, both written and verbal.
• Proficiency in basic computer applications and office software.
• Ability to maintain a detail-oriented approach when interacting with clients and colleagues.