Administrative Associate

Benefits :

401(k)

401(k) matching

Health insurance

Paid time off

Parental leave

About Woodbury Corporation

Woodbury Corporation is a full-service real estate design, development, and management company founded in 1919 in Salt Lake City. We have developed a remarkable legacy of “integrity over income.”  We are active with residential and commercial projects in Utah and 11 other states. You can be part of our continued growth.  Check us out at www.woodburycorp.com.

Job Description

We are seeking a talented Administrative Associate to join our growing team and support our daily operations. This role is ideal for a proactive, organized professional who thrives in a creative, fast-paced environment.

Responsibilities :

• Serve as the first point of contact for Architecture department and manage general inquiries.
• Manage department workload and manage project deadlines.
• Provide administrative support to department leadership and to other design team members.
• Coordinate calendars and schedule meetings.
• Manage Architecture and Consultant contracts : Use software and Word templates to prepare draft contracts for review. Solicit signatures. Record and organize information for easy future access.
• Maintain organized digital filing systems.
• Administer timesheet software. Coordinate with Accounting department for payments. Run time and expense reports.
• Produce invoices and submit them for payment.

Qualifications :

• Bachelor’s degree or experience in business administration, communications, or a related field.
• Excellent organizational and time management skills with strong attention to detail.
• Proficiency in Microsoft Office Suite, especially Word and Excel.
• Strong written and verbal communication skills.
• Professional, friendly demeanor and ability to work well with a diverse team.
• Experience in Architecture firm is favorable