Talent.com
Office Administrator
Office AdministratorBerndt CPA LLC • Madison, WI, USA
Office Administrator

Office Administrator

Berndt CPA LLC • Madison, WI, USA
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
  • [filters_job_card.quick_apply]
[job_card.job_description]

About Berndt CPA LLC

Berndt CPA LLC is a three-time Top 5 Small Business - Wisconsin State Journal Top Places to Work honoree. We pride ourselves on being a collaborative, people-first firm where team members feel supported, valued, and empowered to grow. As we continue on a strong growth trajectory, we are seeking team members who bring initiative, problem-solving ability, and a desire to contribute to improving our internal operations.

About the Role

We are looking for a highly organized, proactive, and tech-savvy Office Administrator to support the daily operations of Berndt CPA LLC and our sister company, Stelios Payroll. This role goes beyond traditional administrative work-it's a key position that supports cross-department communication, helps eliminate workflow bottlenecks, and contributes to improving how our firm operates as we grow.

If you enjoy being the "go-to" resource, thrive in a professional services environment, and love bringing order, efficiency, and initiative into your work, this role is a great fit.

Key Responsibilities

Client & Front Office Support

  • Serve as the first point of contact for clients-both in person and over the phone.
  • Provide a warm, professional client experience and assist with intake documents and general inquiries.
  • Manage incoming / outgoing mail, deliveries, and secure document handling for tax and payroll clients.

Administrative Support for Berndt CPA LLC & Stelios Payroll

  • Support accountants, partners, and payroll specialists with daily administrative needs.
  • Assist with client onboarding for both tax and payroll services.
  • Maintain organized electronic filing systems using SharePoint and Microsoft 365.
  • Assist with tax season operations, including assembling tax returns, coordinating e-signatures, and tracking client deliverables.
  • Support Stelios Payroll with administrative tasks such as collecting client information, maintaining records, and assisting with payroll-related documentation.

    • Higher-Level & Cross-Department Support

  • Coordinate workflows between tax, payroll, accounting, and admin teams to keep projects moving and reduce bottlenecks.
  • Monitor task queues and deadlines, flagging issues early, and keeping team members accountable to timelines.
  • Assist leadership in maintaining smooth office operations through proactive problem-solving.
  • Identify opportunities to streamline administrative processes and help implement efficiency improvements.
  • Serve as an internal resource for office technology tools-helping troubleshoot or guide team members on basic system usage.
  • Support documentation and ongoing development of internal procedures, checklists, and workflows as the firm grows.

    • Required Qualifications

  • Experience working in a professional services office (CPA firm, law firm, consulting, financial services, or similar).
  • Strong proficiency in SharePoint, Microsoft 365, and technology-driven office tools.
  • Excellent written and verbal communication skills.
  • Strong organizational skills and reliability in managing multiple tasks and deadlines.
  • High attention to detail with a client-centered mindset.
  • Professional, friendly demeanor that supports a positive team culture.

    • Preferred Qualifications

  • Ability to anticipate needs and proactively solve problems without waiting for instruction.
  • Strong aptitude for learning new software quickly and helping others adopt new tools.
  • Experience supporting workflow-heavy environments with multiple departments.
  • Prior experience in a CPA or payroll service setting.

    • Work Schedule

  • Full-time Monday-Friday schedule.
  • Weekend hours required January through April to support tax season and payroll deadlines (schedule provided in advance).

    • Why You'll Love Working Here

  • A supportive and collaborative team environment.
  • Leadership that values input and invests in professional growth.
  • Opportunities to take on more responsibility as we scale.
  • Recognition as one of the Top 5 Small Business Workplaces three years running.
  • A culture that balances professionalism with approachability.

    • Awards And Recognition-Recent

  • 2025-Top Workplaces-Small Business-Wisconsin State Journal
  • 2025-Best Places to Work-Small Business-Madison Magazine
  • 2025-Best Accounting Firm to Work For-Accounting Today
  • 2024-People's Choice Awards-Best Accounting Firm
  • 2024-Top Workplaces-Small Business-Wisconsin State Journal
  • 2024-Best Places to Work-Small Business-Madison Magazine
  • 2024-InBusiness Executive Choice Award-Accounting Firm
  • 2024-Best Accounting Firm to work For-Accounting Today
    • [job_alerts.create_a_job]

    Office Administrator • Madison, WI, USA

    [internal_linking.related_jobs]
    Document Administrator Jobs - Hiring Immediately

    Document Administrator Jobs - Hiring Immediately

    MyJobResource • Madison, WI, United States
    [job_card.full_time] +1
    We are currently looking for individuals to fulfill Part-Time and Full-Time Document Administrator positions.No experience is required to apply for the position. Training is provided through former ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Travel CT Tech - $2739.2 / Week

    Travel CT Tech - $2739.2 / Week

    FlexCare • Madison, WI, US
    [job_card.full_time]
    FlexCare is seeking an experienced CT Tech for an exciting Travel Allied job in Madison, WI.Shift : 5x8 hr days Start Date : 12 / 15 / 2025 Duration : 13 weeks Pay : $2739. Why Clinicians Choose FlexCare.Le...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Customs and Border Protection Officer

    Customs and Border Protection Officer

    U.S. Customs and Border Protection • Evansville, Wisconsin, US
    [job_card.full_time] +1
    Customs and Border Protection Officer (CBPO).A high number of candidates may make applications for this position, so make sure to send your CV and application through as soon as possible.Customs an...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Area Office Service Coordinator

    Area Office Service Coordinator

    Metasys Technologies, Inc. • Madison, WI, US
    [job_card.full_time]
    Candidates who receive an offer will be required to complete a background check and drug test as a condition of employment. Area Office Service Coordinator.Provides onsite operational support for cl...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Online Research Participants (Pay up to $3,000 / study) - Flexible Work-from-Home Opportunities (Hiring Immediately)

    Online Research Participants (Pay up to $3,000 / study) - Flexible Work-from-Home Opportunities (Hiring Immediately)

    Maxion Research • Sun Prairie, Wisconsin, US
    [filters.remote]
    [job_card.part_time]
    Join Our Part-Time Research Studies Today!.Are you eager to earn extra income from the comfort of your home? We are looking for motivated individuals to participate in paid research studies includi...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Junior Recruitment Administrator

    Junior Recruitment Administrator

    Keller Executive Search • Madison, WI, US
    [job_card.full_time]
    We are a rapidly growing executive search firm dedicated to connecting exceptional talent with leading organizations across industries. Our team specializes in identifying and placing senior-level p...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Front Office Superviser

    Front Office Superviser

    Schulte • Madison, WI, US
    [job_card.full_time]
    Schulte Companies is seeking an energetic, experienced, and hands on Front Office Supervisor to join our team! Schulte Companies is an organization whose success is rooted in its service culture.Ou...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Program Administrator - Pharmacy; 1.0FTE; Day Shift

    Program Administrator - Pharmacy; 1.0FTE; Day Shift

    UnityPoint Health • Madison, WI, United States
    [job_card.full_time]
    Monday-Friday 8 : 00 AM - 4 : 30 PM.Shift : Monday-Friday 8 : 00 AM - 4 : 30 PM.The 340B Program Administrator is responsible for planning, implementing, supporting, and optimizing projects related to the 3...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Supply Chain & Fulfillment Co-Op (Sun Prairie, WI)

    Supply Chain & Fulfillment Co-Op (Sun Prairie, WI)

    Colony Brands, Inc. • Sun Prairie, WI, US
    [job_card.full_time]
    The Supply Chain & Fulfillment Co-Op will begin in June and end in December 2026.Due to the nature of our business needs we are not able to offer these roles as summer only position.These employees...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Office Administrator

    Office Administrator

    Beacon Technologies • Sun Prairie, Wisconsin, United States
    [job_card.full_time]
    [filters_job_card.quick_apply]
    Beacon Technologies is seeking an Office Administrator for our client partner.This position is located 100% onsite in Sun Prairie, Wisconsin. Stationed at the front desk / lobby.Great all visitors a...[show_more]
    [last_updated.last_updated_variable_days]
    EM Locums

    EM Locums

    HealthEcareers - Client • Madison, WI, USA
    [job_card.full_time]
    All Star Healthcare Solutions is seeking Emergency medicine providers to assist with locums coverage in Wisconsin.Coverage starts upon credentials. All Star Healthcare Solutions benefits.Paid and co...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Overdraft Privilege Administrator

    Overdraft Privilege Administrator

    First Community Credit Union • Footville, WI, United States
    [job_card.full_time]
    Model a high energetic, world-class service and sales culture that continually strives to improve the way we serve our members. Contact members as assigned by telephone, letter, email, text or in pe...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Surgical Tech - Days - Full Time

    Surgical Tech - Days - Full Time

    SSM Health • Madison, WI, US
    [job_card.full_time] +1
    It's more than a career, it's a calling.WI-SSM Health Davis Duehr Dean Eye Care Madison Regent.Sign-on Bonus : Please speak with your recruiter about sign on bonus eligibility! Schedule Opti...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Clinic Assistant

    Clinic Assistant

    Rogers Behavioral Health • Madison, WI, United States
    [job_card.full_time]
    The Clinic Assistant performs receptionist and billing responsibilities related to clinic operations; coordinates patient information, maintains confidentiality of patient files, and coordinates bi...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant (Remote Position)

    Administrative Assistant (Remote Position)

    GOLD GATE • Madison, Wisconsin
    [filters.remote]
    [job_card.full_time] +1
    [filters_job_card.quick_apply]
    Administrative Assistant (Remote Position).Part-Time : $18–$24 per hour.Full-Time : $20–$28 per hour.We are seeking a dependable and well-organized Remote Administrative Assistant to supp...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Office Manager

    Office Manager

    TradeJobsWorkForce • 53502 Albany, WI, US
    [job_card.full_time]
    HR function by keeping personnel records up to date, arranging interviews and so on.[show_more]
    [last_updated.last_updated_30] • [promoted]
    EM Locums

    EM Locums

    All Star Healthcare Solutions • Madison, US
    [job_card.full_time]
    All Star Healthcare Solutions is seeking Emergency medicine providers to assist with locums coverage in Wisconsin.Coverage starts upon credentials. All Star Healthcare Solutions benefits.Paid and co...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Payroll Specialist

    Payroll Specialist

    CFS • DeForest, WI, US
    [job_card.full_time]
    What we love about the Payroll Specialist opportunity : .Flexibility and work life balance.Take part in excellent benefits : . Eligible for health, dental, and vision insurance only 1 MONTH after hire.A...[show_more]
    [last_updated.last_updated_30] • [promoted]