Budget Analyst

Type of Appointment : Full Time Probationary

Job Classification : Budget Analyst I

Anticipated Hiring Range : $4570 - $4947 per month

Work Schedule : Monday - Friday 8 : 00 a.m. - 5 : 00 p.m.

THE DEPARTMENT :

The College of Science deans office is responsible for the administration of academic and ancillary programs supporting the Departments of Biological Sciences Chemistry & Biochemistry Computer Sciences Geological Sciences Kinesiology & Health Promotion Mathematics & Statistics and Physics & Astronomy Departments as well as the Center for Excellence in Mathematics and Science Teaching (CEMaST) the Science Educational Enhancement Services (SEES) and the Advising Center. At present the College of Science has more than 4 300 undergraduate and graduate students over 180 temporary faculty approximately 125 tenure-line faculty and 40 staff members.

DUTIES AND RESPONSIBILITIES :

Fiscal & Budget Operations (Foundation & Philanthropic Funds)

• Provides administrative and financial support to faculty with grant awards coordination with ORSP and Foundation offices expenditure tracking and compliance monitoring.
• Assists faculty (PIs) departments and the college with equipment purchases ensuring complete documentation for approval.
• Initiates and monitors grant-related documentation (e.g. Effort Certification Cost Share).
• Prepares adjustment entry forms (ICT IDT) as needed to ensure accurate financial reporting.
• Reconciles monthly Enterprise Grant and Philanthropic P-card transactions with proper documentation and correct project / object codes.
• Provides monthly cash balance reports of all projects to the Deans office.
• Manages quarterly ICR (Indirect Cost Recovery) distributions to the college ensuring calculations follow policy and are correct.
• Interprets changes to Foundation / Grant and Philanthropic fiscal policies and integrates them into college budget processes.

Finance Office Operations

Fiscal & Budget Operations (State)

Other Duties

QUALIFICATIONS :

PREFERRED QUALIFICATIONS :

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSUs mission is to prepare educated responsible individuals to contribute to Californias schools economy culture and future. As an agency of the State of California the CSUs business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information go to theCalifornia State University Out-of-State Employment Policy.

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information and / or it is discovered that the candidate knowingly withheld or falsified determining the suitability of the candidate for the position Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature gravity and recency of the conviction the candidates conduct performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information go to theCalifornia State University Background Check Policy.

CSU Classification Salary Range

This position is part of the CSUEU bargaining unit 9. The CSU Classification Standards for this position are located on the CSU Classification Standards website. The CSU Salary Schedule is located on the CSU Salary Schedule website. The classification salary range for this position according to the respective skill level is : minimum $4570 and maximum $6658 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information go the I-9 Acceptable Documents website.

University Driving Requirement

Positions that require driving for university business by using a personal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must : 1. Have a valid California or other State Drivers license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points if their license is Class C or 4. Not have more than 5 DMV Points if their license is Class A B or C with endorsements. For more information go to the Authorized University Driver Policy.

Conflict of Interest

This position is a designated position in the California State Universitys Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information go to the Conflict of Interest policy.

Security & Fire Safety

In compliance with state and federal crime awareness and campus security legislation including the Jeanne Clery Campus Safety Act California Education Code section 67380 and the Higher Education Opportunity Act (HEOA) Cal Poly Pomonas Annual Security Report and Annual Fire Safety Report are available for viewing at Cal Poly Pomonas Annual Security Reportand Cal Poly Pomonas Annual Fire Safety Report.

Pay Transparency Nondiscrimination

As a federal contractor Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. For more information see the Pay Transparency Nondiscrimination Provision poster.

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at . For more information go to Employment Notices.

Equal Employment Opportunity

Consistent with California law and federal civil rights laws Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race sex color ethnicity or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964 Title IX of the Education Amendments of 1972 the Americans with Disabilities Act (ADA) Section 504 of the Rehabilitation Act the California Equity in Higher Education Act Californias Proposition 209 (Art. I Section 31 of the California Constitution) other applicable state and federal anti-discrimination laws and CSUs Nondiscrimination Policy. We prohibit discriminatory preferential treatment segregation based on race or any other protected status and all forms of discrimination harassment and retaliation in all university programs policies and practices.

Other Notices

For other important employment notices we invite you to visit Cal Poly Pomonas Employment Noticesweb page.

Required Experience :

IC

Key Skills

Forecasting,Microsoft Access,Microsoft Word,Military Experience,Pivot tables,Accounting,Microsoft Powerpoint,Microsoft Excel,Financial Analysis,Budgeting,DoD Experience,Financial Management

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 4570 - 4947