Administrative Intern8-koi • Melbourne, Florida, USA
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Administrative Intern
8-koi • Melbourne, Florida, USA
[job_card.30_days_ago]
[job_preview.job_type]
- [job_card.full_time]
[job_card.job_description]Answer phones and operate a phone system Route calls; take and relay messages Call employees upon receiving visitors Coordinate and distribute mail in / out of office Coordinate office activities Send and receive email correspondences facsimiles Answer queries about 8-koi Assist with Administrative requirements : Provide and accept employee applications Maintain calendars and schedules ensuring schedules are maintained and forecasted; arrange appointments update calendars coordinate schedules Maintain and track action items / taskings as assigned Perform basic bookkeeping filing and clerical duties Prepare travel vouchers Data entry of timesheets travel and purchases Prepare meeting agendas attend meetings record and transcribe minutes Schedule conference rooms prepare and maintain cleanliness Make hard copies of documents briefings and other materials as required File documents both hard copy and electronically Maintain office supplies Perform hosting duties (make coffee set out food lunch orders et. al) Run companys errand Assist with Information Systems hardware and software maintenance Assist visitors with connecting to the network and printers Load / remove / update I-phone applications and settings Perform building maintenance upkeep Clean building floors as necessary by sweeping mopping scrubbing or vacuuming Gather documents for shred and empty trash / shredder Service clean and supply restrooms and break room (particularly before and after meetings) Dust furniture and fixtures in common areas (particularly before and after meetings) Coordinate and schedule maintenance when required Assist personnel as required to complete assigned effort and tasks Familiar with the Microsoft office suite and ability to create reports spreadsheets and presentations labels using these tools Ability to operate office machines such as photocopiers and scanners facsimile machines voice mail systems and personal computers Must have excellent communication phone etiquette customer service and people skills as well as be able to multitask and stay organized Ability to multi-task and work independently and have a sharp attention to detail Possess excellent penmanship
Job purpose
To provide assistance with administrative tasks for 8-koi; a diverse Florida based service and consulting company that has been providing outstanding results for our clients for over a decade.
Duties and responsibilities
- Perform Reception duties :
Greet visitors ensure sign-in offer beverage and seating
Gather personal and insurance information
Install updates for windows drivers for devices ensure antivirus and malware detection are not disabled and up to date
Ensure common areas are neat and tidy
Qualifications
Working conditions
Working conditions are within a normal office environment.
Required Experience :
Intern
Key Skills
Campaigns,Abinitio,AutoCAD 3D,Hardware & Networking,Customer Support,Arabic
Employment Type : Intern
Experience : years
Vacancy : 1
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